Bylaws and CC&R Document Download Link: Bylaws
Amendments to Bylaws Download Link: Amendments
CC&R's Article Links
Article 1 - Definitions
Article 2 - Property Subject To This Declaration
Article 3 - Ownership And Easements
Article 4 - Lots And Homes
Article 5 - Common Area
Article 6 - Architectural Review Committee
Article 7 - Edgecliff Homeowners Association
Article 8 - Declarant Control
Article 9 - Declarant's Special Rights
Article 10 - Funds And Assessments
Article 11 - General Provisions
2026Association Bylaws - Marked as "Exhibit B"to CC&R's
Article 1 - Definitions
Article 2 - Membership
Article 3 - Meetings And Voting
Article 4 - Board Of Directors
Article 5 - Officers
Article 6 - Assessments, Records And Reports
Article 7 - Insurance
Article 8 - General Provisions
Article 9 - Amendments To Bylaws
Resolutions
Annual Assessment Resolution 2018
Electronic Notice Resolution - Executed 2018
Expenditure Limit Resolution - Executed 2018
Enforcement Resolution 2026
Fine Schedule 2026
DECLARATION OF
COVENANTS, CONDITIONS, AND RESTRICTIONS FOR
EDGECLIFF
THIS DECLARATION OF COVENANTS. CONDITIONS AND RESTRICTIONS OF EDGECLIFF ("Declaration”) is made this 9th day of April 2011, by, GEORGE I. HANSEN, EARLENE L. HANSEN, KENDALL G. HANSEN, and KRYSTAL HANSEN-KIRSTEN, known as the Declarant.
WHEREAS, the Declarant is the owner of all that certain real property and vested rights and improvements thereon located in the County of Clackamas, State of Oregon, described and also referred to as "The Plat of Edgecliff", recorded May 12, 2011 in Book 142, Page 004 through -----recorded as Document No. 2011-028510 and
WHEREAS, Declarant intends to develop the Property as a Subdivision, and to establish the Subdivision of Edgecliff, Declarant desires to impose these mutually beneficial covenants, conditions, restrictions, easements, assessments and liens on the Property under a comprehensive general plan of improvement and development for the benefit of all of the Owners, the Lots and Common Area within Edgecliff; and
WHEREAS, Declarant has deemed it desirable for the preservation of the values and amenities in Edgecliff to create a Homeowners Association, to which will be delegated and assigned the powers and authority to own, maintain and administer the Association and the Common Area and facilities, and administer and enforce the covenants, conditions, and restrictions of this Declaration, and collect and disburse the assessments and charges hereinafter created
NOW THEREFORE, the Declarant declares that the Property and Vested Rights shall be held, transferred, sold, conveyed and occupied subject to the following covenants, conditions, restrictions, easements, charges and liens, as noted herein, which shall run with the land and shall be binding upon all parties having or acquiring any right, title or interest in the Property or any part thereof and shall inure to the benefit of the Association and of each Lot Owner.
ARTICLE 1
DEFINITIONS
1.1. "Architectural Review Committee" or "ARC" shall mean the Declarant until turnover and thereafter shall refer to the Board of Directors unless the Board has appointed a separate body to carry out the functions described in Article 6 in which case "ARC" shall refer to this body.
1.2. "Articles" shall mean the Articles of Incorporation for the non-profit corporation, Edgecliff Homeowners Association, or such similar name approved by and filed with the Oregon Corporation Commissioner.
1.3. “Association" shall mean and refer to Edgecliff Homeowners Association, its successors and assigns.
1.4. "Edgecliff shall mean the real property described on the Plat of Edgecliff (“Plat”).
1.5. "Board" or “Board of Directors" shall mean the Board of Directors of Edgecliff Homeowners Association.
1.6. "Bylaws" shall mean and refer to the Bylaws of the Association.
1.7. "Common Area" shall mean and refer to any areas of land consisting of lots and easements, called out as Tracts, and shown on the Plat of Edgecliff Subdivision, which are intended to be devoted to the common use and enjoyment of the members of The Association, and the areas outlined as the maintenance responsibility of the Association, to-wit:
(a) Wet Pond
(b) Turnaround-Private Forsythe Road Easement
(c) Private Access Road - Easements - Five (5) streets.
(d) Storm Water - Detention Pipe System Easement.
(e) Electric Easement.
(f) Gravel Service Road - Easement
1.8. "Declarant" shall mean and refer to George I. Hansen, Earlene L. Hansen, Kendall G. Hansen, and Krystal G. Hansen-Kirsten, their successors or assigns, or any successor or assign to all remainder of their interests in the development of the Property. All successors to Declarant shall have the same rights and interest as the initial Declarant. "Declarant" shall not refer to any other subsequent purchaser of a Lot or Home.
1.9. "Declaration" shall mean the covenants, conditions, restrictions, and all other provisions set forth in this Declaration of Covenants, Conditions and Restrictions for Edgecliff.
1.10. "General Common Expenses" shall mean those Common Area expenses incurred by the Association for the benefit of all of the Owners of the Lots within the Property.
1.11. "General Plan of Development" shall mean the Declarant's general plan of development of the Property as approved by appropriate governmental agencies, as may be amended from time to time.
1.12. Home" shall mean and refer to any portion of a structure situated on a Lot designed and intended for use und occupancy as a residence by a single family or household.
1.13. "Lot" shall mean and refer to any plot of land indicated upon the recorded Plat map of the Property or any part thereof creating individual Home sites, including any annexations to Edgecliff. These do not include Common Areas and areas deeded to a government authority or utility.
1.14. "Lot Easement Area" shall mean and refer to those portions of any Lot subject to any easement benefiting the Association. The term "Lot Easement Area” shall not refer to any portions of any Lot encumbered by an easement to any other party, including without limitation, any governmental entity.
1.15 “Members" shall mean and refer to the Owners of Lots in Edgecliff and who are members of die Edgecliff Homeowners Association.
1.16."Occupant' shall mean and refer to the occupant of a Home who shall be the Owner, lessee or any other person authorized by the Owner to occupy the premises.
1.17."Owner" shall mean and refer to the record Owner, whether one or more persons or entities, of the fee simple title to any Lot or a purchaser in possession under a land sale contract. The foregoing does not include persons or entities who hold an interest in any Lot merely as security for the performance of an obligation.
1.18. "Plat” shall mean and refer to the recorded Plat of Edgecliff and any annexations to the original Plat.
1.19. "Property" shall mean and refer to all real property described on the Plat Edgecliff. And any annexations of additional property, including the Common Area Tracts, and all improvements located on the real property, as may be brought within the jurisdiction of the Association and be made subject to this Declaration.
1.20. "Rules and Regulations" shall mean and refer to the documents containing rules and regulations and policies adopted by the Board of the Association or the Architectural Review Committee “ARC" and as may be from time to time amended by the Board and/or ARC.
1.21. “Tract" shall mean a parcel of land shown on the Plat and denoted by the word "Tract".
1.22. "Turnover Meeting" shall be the meeting called by the Declarant to turn over control of the Association to the Class A members.
1.23. "Vested Right" shall mean the absolute right to subdivide, develop lots and homes, which right was established by Final Decision on November 18, 2008, by Clackamas County, Oregon, allowing developers, their heirs and assigns to subdivide, and complete lots and homes.
ARTICLE 2
PROPERTY SUBJECT TO THIS DECLARATION
2 1. The real property and vested rights, which is and shall be held, transferred, sold, conveyed and occupied subject to this Declaration is located in Clackamas County, Oregon, in that certain plat map entitled "Edgecliff” filed in the plat records of Clackamas County, Oregon, more particularly described as Lots 1 through 37, Edgecliff Plat.
2.2. At any time during the initial term of this Declaration, the Declarant may, at its sole option annex additional property into the Association to be subject to the terms hereof to the same extent as if originally included herein and subject to such other terms, covenants, conditions, easements and restrictions as may be imposed thereon by Declarant. Declarant currently anticipates that there will be a total of approximately 37 Lots in the subdivision, including the Lots on this Plat, and Lots expected to be created in property to be annexed to the subdivision, but this number may be adjusted at the sole discretion of Declarant. Declarant shall have no obligation of any kind to annex any additional land to the Property.
(a) Eligible Property. There is no limitation on the number of Lots which Declarant may annex to the Property, or the right of Declarant to annex common property, except as may be established by applicable ordinances, agreements, or land use approvals.
(b) Consent or Joinder Not Required No consent or joinder of any Class A member or other party except the record owner of the land being annexed shall be necessary to effect any annexation made pursuant to this Section.
(c) Declaration of Annexation. Annexation shall be evidenced by a written Declaration of Annexation executed by the Declarant, or (in the case of an annexation by action of members) by the Board and the owners of the property being annexed, setting forth the legal description of the property being annexed and any additional covenants, conditions and restrictions to be applied to such annexed property. Notwithstanding any provision apparently to the contrary, a declaration with respect to any annexed property may;
(i) establish such new land classifications and such limitations, uses, redactions, covenants and conditions with respect thereto as Declarant may deem to be appropriate for the development of the annexed property;
(ii) with respect to existing land classifications, establish additional or different limitations, uses, restrictions, covenants and conditions with respect thereto as Declarant may deem to be appropriate for the development of such annexed property; and/or
(iii) contain provisions necessary or appropriate to comply with any condition, requirement, or imposition of any governmental or regulatory authority.
(d) Voting Rights; Allocation of Assessments. Upon annexation, additional lots so annexed shall be entitled to voting rights and shall be responsible for payments or assessments as required for that fiscal year. At the beginning of the next fiscal year, assessments shall be reallocated and reapportioned equally based on the total number of lots following such annexations.
(e) No Duty to Annex. Nothing herein contained shall establish any duty or obligation on the part of the Declarant or any member to annex any property into the Association and no owner of property excluded from the Association shall have any right to have such property annexed thereto.
ARTICLE 3
OWNERSHIP AND EASEMENTS
3.1. Non-severability. The interest of each Owner in the use and benefit of die Common Area shall be appurtenant to the Lot owned by the Owner. No Lot shall be conveyed by the Owner separately from the interest in the Common Area, subject to the provisions of Section 3.3. Any conveyance of any Lot shall automatically transfer the right to use the Common Area without the necessity of express reference in the instrument of conveyance. There shall be no judicial partition of the Common Area. Each Owner, whether by deed, gift, devise or operation of law, for his own benefit and for the benefit of all other Owners, specifically waives and abandons all rights, interests and causes of action for judicial partition of any interest in the Common Area and does further agree that no action for judicial partition shall be instituted, prosecuted or reduced to judgment. The ownership interest in the Common Area and Lots described in this Article are subject to the easements granted and reserved in this Declaration. Each of the easements reserved or granted herein shall be deemed to be established upon the recordation of this Declaration and shall forever be deemed to be covenants running with the land for the use and benefit of the Owners and their I-lots and shall be superior to all other encumbrances applied against or in favor of any portion of Edgecliff.
3.2. Ownership of Lots. Title to each Lot in Edgecliff shall be conveyed in fee to an Owner If more than one person and/or entity owns an undivided interest in the same Lot, such person and/or entities shall constitute one Owner.
3.3. Ownership of Common Areas Title to the Common Area shall be conveyed to the Association not later than sixty (60) days after eighty percent (80%) of the Lots have been conveyed to Owners or seven years from the date this Declaration is recorded, whichever is earlier. The Board of Directors may convey title to any or all Common Areas to the City, County or other government agency
3.4. Easements Individual deeds to Lots may, but shall not be required to set forth the easements specified in this Article.
(a) Easements on Plat. The Common Area and Lots are subject to easements and rights of way shown on, or noted, on the Plat of Edgecliff.
(b) Easements for Common Area. Every Owner shall have a nonexclusive right and easement of use and enjoyment in and to the Common Area which shall be appurtenant to and shall pass with the title to every Lot.
(c) Easements Reserved by Declarant. So long as Declarant owns any Lot, Declarant reserves an easement over, under and across the Common Areas in order to carry out sales activities necessary or convenient for the sale of Lots. In addition, Declarant hereby reserves to itself, and for its successors and assigns, a perpetual easement and right-of-way for access over, upon and across the Common Areas for construction, utilities, communication lines, drainage, aid ingress and egress for the benefit of the Lots or other property owned by Declarant. Declarant, for itself and for its successors and assigns, hereby retains a right and easement of ingress and egress over, in, upon, under and across the Common Area and the right to store materials thereon and to make such other use thereof as may be reasonably necessary or incident to the construction of the improvements on the Property or other real property owned by Declarant in such a way as to not unreasonably interfere with the occupancy, use, enjoyment or access to an Owner's Lot by that Owner or his family, tenants, guests or invitees
(d) Additional Easements. Notwithstanding anything expressed or implied to the contrary, this Declaration shall be subject to all easements granted by Declarant for the installation and maintenance of utilities and drainage facilities necessary for the development of Edgecliff. No structure, planting or other material shall be placed or permitted to remain within any easement area which may damage or interfere with the installation or maintenance of utilities or which may change the direction of flow of drainage channels in the easements, or which may obstruct or retard the flow of water through drainage channels in the casements. The easement area of each Lot and all improvements thereon shall be maintained continuously by the Owner of the Lot, except for those improvements for which a public authority, utility company or the Association is responsible.
(e) Association's Easements. There are hereby reserved to the Association and its duly authorized agents and representatives such easements as are necessary to perform the duties and obligations of the Association set forth in this Declaration, the Bylaws and Articles, as the same may be amended or added to.
(f) Easement to Governmental Entities There is hereby reserved and granted a non-exclusive casement over the Common Area to all governmental and quasi-government entities, agencies, utilities, and their agents for the purposes of performing their duties within Edgecliff. Clackamas River Water District reserves a maintenance easement of the water facilities in Tract 'A' and namely on streets known as Sunterra Loop, Sunterra Drive, Lotus Lane, Forsythe Road, and Whispering Pines Lane. The public is further granted an easement to use the turn around on the private portion of Forsythe Road.
(g) Landscaping. The Association shall pay for any landscape maintenance, upkeep and replacement, as well as utilities pertaining to landscaping, and fencing on Tracts 'A' and B', and for the maintenance, upkeep and replacement, as well as utilities pertaining to the entry and exit columns, gates, and Cliffview Road street frontage landscaping.
(h) Streets and Storm Water. The Association shall pay for taxes, if any, maintenance and upkeep of paving, sealing, repair and maintenance, and related improvements within the private roads of Tracts 'A', the Wet Pond (Tract B), storm water pipes, and the public portion of Forsythe Road as shown on Edgecliff Subdivision Plat, in accordance with a Private Road Maintenance Agreement, marked Exhibit “A”, attached hereto and made a part hereof
(i) Maintenance Obligations/Owner Restrictions. Except as noted in this document, the Owners, at his/her expense, shall maintain, repair and replace the improvements and utility installations in any Lot Easement area and/or private improvements and utility installations in any Common Area that benefit said Lot exclusively, and shall hold the Association harmless from any such costs.
ARTICLE 4
LOTS AND HOMES
4.1. Residential Use. Lots shall be used for residential purposes only. Except with the consent of the Board of Directors of the Association, no trade, craft, business, profession, commercial or similar activity of any kind shall be conducted on any Lot, nor shall any goods, equipment, vehicles, materials or supplies used in connection with any trade, service or business be kept or stored on any Lot. Nothing in this paragraph shall be deemed to prohibit (a) activities relating to the sale of residences, (b) the right of Declarant or any contractor or homebuilder to construct residences on any Lot, to store construction materials and equipment on such Lots in the normal course of construction of Edgecliff, and to use any residence as a sales office or model home for purposes of sales in Edgecliff, to maintain on site a temporary construction office or trailer, and (c) the right of the Owner of a Lot to maintain his professional or personal library, keep his personal business or professional records or accounts, handle his personal business or professional telephone calls or confer with business or professional associates, clients or customers, in his residence, so long as such activity is not observable outside of the residence, does not significantly increase parking or vehicular traffic, or is in violation of applicable local government ordinances. The Board of Directors shall not approve commercial activities otherwise prohibited by this paragraph unless the Board determines that only normal residential activities would be observable outside of the residence and that the activities would not be in violation of applicable local government ordinances.
4.2. Construction. Except for construction performed by Declarant, or contracted for by Declarant, no construction, reconstruction or exterior alterations shall occur on any Lot, unless the approval of the ARC is first obtained pursuant to Article 6. Consideration such as siting, neighbors view, shape, size, color, design, height, solar access, or material may be taken into account by the ARC in determining whether or not to consent to any proposed work. Such work includes, but is not limited to Homes, storage shelters, swimming pools, spas, landscaping, greenhouses, patios, fencing, basketball hoops or remodeling The intent of this covenant is to ensure quality of workmanship and material, harmony of external design with the existing and planned structures as to location and visual compatibility and finish grade elevations. Original construction designs, materials and product specifications by Declarant may vary from any or all specified in this document. All construction performed by or contracted for by Declarant, shall be presumed to have met these minimum requirements or have been granted a variance thereto.
4.3. The following restrictions are minimum standards applicable to all Lots:
(a) Height No Home shall exceed one (1) story and daylight basement on Lots 2 – 6, 10 and 11, and two (2) stories, including basement and for garage levels, in height above the ground on the remaining lots. Special care should be taken in order to minimize restricting neighbor’s views of surrounding scenery on all lots.
(b) Floor Area The square footage of a Home shall not be less than 2,200 square feet, exclusive of attics, patios, decks, porches, balconies, roof overhangs and garages on single-story homes, and 2700 square feet on two-story homes
(c) Garages. A garage must be constructed on each Lot. Garages may be used as a sales office by Declarant, but must be converted to a garage before permanent occupancy. Garages are to be maintained primarily for the storage of automobiles or similar vehicles. No garage may be enclosed or otherwise used for habitation, nor may any garage door be removed except when necessary to repair or replace a garage door with the same type of garage door.
(d) Security Doors/Windows and Screen Doors. No security doors and no exterior security bars or devices on windows and doors shall be installed without the prior written approval of the ARC. If the ARC approves any type security door or window security, such approval shall encourage or require a single style for all Homes so they will maintain a uniform and aesthetic appearance.
(e) Fuel Fire Breaks. All homes located on Lots 2 – 12 and 17 shall have primary and secondary fire breaks, as they abut Forest Lands, in accordance with ORS 213.293 and ORS 195.305.
(f) Soil Bearing and Drainage. A geotechnical report prepared by professionals, which analyzes soil bearing and drainage conditions, with recommendations to insure structural stability and proper drainage, will be required for issuance of a building permit.
(h) Drainage. Roof, foundation, and footing drainage shall be conveyed to a storm drainage system or discharged in a protected outfall to natural drainage ways in the site.
(i) Restricted Development Area. Development will not be permitted in areas where slopes equal or exceed 20%. Development includes removal of trees, grading, roads, fills and structures.
4 .4 Completion of Construction. The construction of any building on any Lot including painting and all exterior finish, shall be completed within eight (8) months on homes with minimum square footage, from the beginning of the construction so as to present a finished appearance when viewed from any angle. For larger homes the time-frame can be extended by the ARC In the event of undue hardship due to weather conditions, this provision may be extended for a reasonable length of time upon written approval from the ARC. The Lot and building area shall be kept reasonably clean and in workmanlike order, free of litter, during the construction period with a garbage disposal facility located on site during such construction period. If construction has not commenced within six (6) months after the project has been approved by the ARC, the approval shall be deemed revoked unless the Owner has applied for and received an extension of time from the ARC. All provisions of this Article 4 shall exclude any construction by the Declarant.
4.5. Landscaping. The Association shall maintain the landscaping associated with the entry monument, the Cliffview Road street frontage and the landscaping on Tracts 'A', and ‘B’. For the purpose of this document, the Cliffview Road street frontage will include landscaping from the right-of-way line to include 10 feet of the adjacent property line along the north side of Cliffview Road. Owners may use any enclosed side and rear yard for any purpose not prohibited hereunder provided such use is not deemed, by the ARC or the Association to be a nuisance. Maintenance of all landscaping on Lots, including street trees and/or street frontage landscaping is the Owner’s sole responsibility
(a) Landscape installation on a Lot by Owners is subject to approval by the ARC. Street frontage trees, landscaping and/or perimeter landscaping installed by Declarant on or abutting individual Lots are to be maintained by the Owner in good condition, including watering. Completed landscaping on Lots shall be installed by Owners no later than six (6) months after occupancy. All landscaping on Lots shall be maintained by Owners in a good condition, including watering, weeding, pruning, fertilization, mowing and other forms of maintenance. If Owner fails to maintain and/or repair Owner-maintained landscaping, Declarant, or the Board of Directors reserves the right to cause maintenance and/or repair of said landscaping on behalf of Owner subject to Section 4.21.
(b) Declarant reserves the right to install and maintain landscape improvements on any Lots identified as model homes and on any Common Area Tracts for sales and marketing purposes. Declarant is not obligated to provide any landscaping in said areas noted in this section.
4.6. Rental of Homes. An Owner shall be entitled to rent or lease his residence if:
(a) Written Rental Agreements Required. There is a written rental or lease agreement specifying that: (i) the tenant shall be subject to all provisions of the Declaration, Bylaws and Rules and Regulations, and (ii) failure to comply with any provision of the Declaration, Bylaws and Rules and Regulations shall constitute a default under the rental agreement.
(b) Minimum Rental Period. The period of the rental or lease is not less than thirty (30) days; and
(c) Tenant Must Be Given Documents The Owner gives each tenant a copy of the Declaration, Bylaws and Rules and Regulations.
(d) Owner Responsibility. The Owner shall be responsible for any violations by tenants and shall be solely responsible for either correcting or eliminating such violations, or getting tenant to do same.
4.7. Animals. No animals, livestock or poultry (except hen chickens) of any kind shall be raised, bred, kept, or permitted within any Lot other than a reasonable number of domestic household pets which are not kept, bred or raised for commercial purposes and which are reasonably controlled so as not be a nuisance. Any inconvenience, damage or unpleasantness caused by such pets, including noise, shall be the responsibility of the respective Owners thereof. No dogs shall be permitted to roam the Property unattended, and all dogs shall be kept on a leash while outside a Lot. An Owner may be required to remove a pet from the Property upon the receipt of the third notice in writing from the Association Board of Directors of violation any rule, regulation or restriction governing pets within the Property. A “reasonable number of pets" and the definition of “domestic household pets" shall be subject to rules adopted and approved by the Board in its sole discretion.
4.8. Nuisance. No noxious, harmful or offensive activities shall be earned on upon any Lot or Common Area, nor shall anything be done or placed on any Lot or Common Area which interferes with or jeopardizes the enjoyment, or which is a source of annoyance to the other Owners or Occupants.
4.9. Parking. Parking of boats, trailers, commercial vehicles, mobile homes, campers, other recreational vehicles or equipment regardless of weight shall not be allowed on any part of the Lot or Common Area except within a fenced area as approved by the ARC. All fencing must conform to subsection 4.13. Parking shall only be in garages or driveways if no portion of the vehicle overhangs the street, sidewalks or pathways. Garages shall be primarily used for vehicular parking and not solely for storage. In addition, parking of vehicles is prohibited on any private street or Common Area within the Property if so designated as a "no parking" area
4.10. Vehicles in Disrepair No Owner shall permit any vehicle which is not currently licensed or is in an extreme state of disrepair to be abandoned or to remain parked upon any Lot for a period in excess of forty-eight “(48) hours, nor on a Common Area for any length of time. A vehicle shall be deemed in an "extreme state of disrepair” when the Board of Directors reasonably determines that its presence offends the Owners and Occupants. Should any Owner fail to remove such vehicle within five (5) day's following the date on which the notice is mailed to him by the Association, the Association may have the vehicle removed from the Property and charge the expense of such removal to the Owner. No repair or maintenance of vehicles shall be allowed in parking space. All oil or grease on roadways or driveways shall be cleaned up immediately by Owner.
4.11. Signs. No signs shall be erected or maintained on any Lot except that not more than one "For Sale” sign placed by the Owner, Declarant or by a licensed real estate agent, not exceeding twenty-four (24) inches high and thirty-six (36) inches long, may be temporarily displayed on any Lot, subject to the provisions of Section 9.2 below. No "For Rent". "For Lease” or other similar type signs shall be displayed upon any Lot, Tract or Property within the community of Edgecliff. The restrictions contained in this paragraph shall not prohibit the temporary placement of “political" signs on any Lot by the Owner or Occupant, or construction and marketing related signage by the Declarant or his/her/their contractors. No signs of any kind, other than Declarant's marketing signs, will be allowed on Common Areas.
4.12. Rubbish and Trash. No Lot or part of the Common Area shall be used as a dumping ground for trash or rubbish of any kind. All garbage and other waste shall be kept in appropriate containers for timely and proper disposal, out of public view. Yard rakings dirt and other material resulting from landscaping work shall not be dumped onto streets, the Common Areas or any other Lots. Should any Owner fail to remove any trash, rubbish, garbage, yard rakings or any such materials from any Lot, any roadways or Common Area where deposited by him/her within five (5) days following the date on which notice is mailed to him/her by the Board of Directors, the Association may have such materials removed and charge the expense of such removal to the Owner. Each Owner is responsible for trash disposal, and shall remove individual trash containers within 12 hours of collection No trash and storage containers shall be visible from any adjacent street or neighboring Lot, and shall not be allowed to emit any odors or attract insects or rodents.
4.13. Fences and Hedges No fences or boundary hedges shall be installed without prior written approval of the ARC. Any fencing installed on Owner's Lots either by Owner, or by Declarant, will be Owner’s maintenance responsibility. All fences that are Owner’s responsibility are to be maintained in condition acceptable to Board and ARC. Fences within Common Area Tracts will be maintained by the Association. All side-yard fencing shall maintain a five (5) foot setback from the front of the house. Further, no fencing shall be installed in the front yard. All fence material designs and colors are subject to prior approval of the ARC. No chain link fencing will be visible from the street.
4.14. Service Facilities: Utilities Service facilities (e g garbage containers, air conditioning compressors, etc.) shall be screened such that the elements screened are not visible at any time from the street or a neighboring Home, and any clotheslines shall be installed and maintained so as to not be unsightly. All utility lines shall be maintained, repaired and replaced by the Owner of each Lot, or all Owners individually or collectively, at their sole expense. The Association is not responsible for the maintenance of any utility, cable TV, or phone services of facilities. The exterior location of any heating and air conditioning compressors or heat pumps, or clothesline shall be approved in advance by the ARC. Said locations must take into consideration the noise and view from adjacent Homes.
4.15. Antennas, Satellite Dishes and Solar Collectors. No Owner may erect or maintain a television or radio receiving or transmitting antenna, satellite dish or similar implement or apparatus, or solar collector panels or equipment upon any Lot unless such apparatus is erected and maintained in such a way that it is screened from public view along the street right-of-way directly in front (and side, in the case of a corner Lot) of the house erected on such Lot; and no such apparatus shall be erected without the prior written consent of the ARC. Exterior satellite dishes with a surface diameter of eighteen (18) inches or less may be placed on any Lot so long as they are not visible from the street and are screened from all neighboring Homes. The ARC. as designated in this Declaration, shall have the absolute authority to determine whether an accessory is adequately screened from public view. The authority of the ARC in this matter shall be subject to any regulations issued by the Federal Communications Commission (“FCC") or any other applicable governmental authority.
4.16. Exterior Lighting or Noisemaking Devices. Except with the consent of the ARC, no exterior lighting or noisemaking devices shall be installed or maintained on any Lot, other than security and fire alarms However, false alarms of security and fire systems will not be allowed to repeatedly occur.
4.17. Grades, Slopes and Drainage. There shall be:
(a) No modification to and/or interference with the established grading and/or drainage patterns or other systems over or through any Lot or Common Area on the Property, unless properly engineered and permitted by the County, if required and as approved by the ARC. Notwithstanding the foregoing, however, any permitted modifications to the established grading and/or drainage patterns may not affect other Lots, Common Areas and/or real property on or outside of the Property. The term "established grading and/or drainage patterns" shall mean any Declarant installed walls, grading, drainage systems, conduits, inlets and outlets, designed and constructed on the Property.
(b) No development, including removal of trees, significant vegetation, grading, roads, fill and structures in all areas where slopes equal or exceed 20%.
4.18. Damage or Destruction to Home and/or Lot. If all or any portion of a Lot or Home is damaged by fire or other casualty, the Owner shall either (i) restore the damaged improvements or (ii) remove all damaged improvements, including foundations, and leave the Lot in a clean and safe condition. Any restoration proceeding under (i) above must be performed so that the improvements are in substantially the same condition in which they existed prior to the damage, subject to current governmental regulations and building codes, and the provisions of Article 6 arc to be complied with by the Owner. The Owner must commence such work within sixty (60) days after the damage occurs and must complete the work within six (6) months thereafter.
4.19. Detached Buildings. No permanent or removable detached accessory buildings, including, but not limited to, storage buildings, greenhouses, children's play-houses and similar structures, shall be built without the prior written consent of the ARC. Permanent outbuildings shall be of a one (1) story design, constructed of wood whose roofing, siding color, style and finish matches that of the exterior material of the house Metal sheds arc prohibited. Heavy duty rubber or unbreakable plastic or composite storage sheds that are portable and temporary in nature, MAY be approved providing that they are 1) screened or hidden from the view of neighboring lots and common areas, and 2) aesthetically harmonious with the home in terms of color and texture/finish (e g pebbled' muted' dull).
4.20. Owner's Maintenance Obligations. Each Owner shall maintain their Lot and improvements in a clean and attractive condition, in good repair and in such a fashion as not to create a hazard of any kind. Such maintenance shall include, without limitation, painting or staining, repair, replacement and care of roofs, gutters, downspouts, surface water drainage, walks and other exterior improvements and glass surfaces. In addition, each Owner shall keep shrubs, trees, grass and plantings of every kind neatly trimmed, fertilized, property cultivated and free of trash, weeds and other unsightly materials. The provisions of this section include all areas on Lots, except as provided in 3.4(g), and 4.5 above
4.21. Right of Maintenance and Entry bv Association. If an Owner fails to perform maintenance and/or repair which he is obligated to perform pursuant to this Declaration for buildings or landscaping, and if the Board determines, after notice and a hearing (given pursuant to the provisions of the Bylaws), that such maintenance and/or repair is necessary to preserve the attractiveness, quality, nature and/or value of Edgecliff, the Board may cause such maintenance and/or repair in connection therewith to be performed and may enter any such Lot whenever entry is necessary in connection with the performance of any maintenance or construction which the Board is authorized to undertake. Entry shall be made with as little inconvenience to an Owner as practicable and only after advance written notice of not less than forty-eight (48) hours, except in emergency situations. Such right of maintenance shall include, but not be limited to, buildings, street trees and front and side yard landscape. Any repairs and/or maintenance performed on the Owner’s behalf shall be done at Owner's sole expense.
4.22. Association Rules and Regulations. The Board of Directors, from time to time, may adopt, modify or revoke Rules and Regulations governing the conduct of persons and the operation or use of Lots and Common Areas, as it may deem necessary or appropriate in order to assure the peaceful and orderly use and enjoyment of the Property. A copy of any Rules and Regulations, upon adoption, amendment, modification or revocation thereof, shall be delivered by the Board of Directors promptly to each Owner and shall be binding upon all Owners and Occupants of all Lots upon the date of delivery or actual notice thereof. The method of adoption of such Rules and Regulations shall be provided in the Bylaws of the Association
4.23. Private Access Roads A driveway must have a minimum 12 foot wide travel surface, located within a minimum 20 foot wide clear legal access, and shall comply with Clackamas County Road Way Standard Drawing R100.
4.24. County Ordinances and Regulations. The standards and restrictions of Article 4 shall be the minimum required. To the extent the ordinances and regulations of Clackamas County are more restrictive or provide for a higher or different standard, the ordinances and regulations of Clackamas County, or any jurisdiction the Property may be annexed into, shall prevail
4.25. Violation. The Association may impose a fine, charge or penalty for any violation of this Declaration, the Bylaws and Rules and Regulations after reasonable notice of the violation and a reasonable opportunity for a hearing. Additionally, the Association may seek injunctions or other equitable relief or may file an action for money damages owing from such violations.
ARTICLE 5
COMMON AREA
5.1. Use of Common Areas. Use of Common Areas is subject to the provisions of Directors. There shall be no use of the Common Area except by Owners and their invitees. There shall be no obstruction of any part of the Common Area. Nothing shall be stored or kept in the Common Area without the prior written consent of the Board of Directors. No alterations or additions to the Common Area shall be permitted without the prior written approval by the Board of Directors.
5.2. Maintenance of Common Area The Association shall be responsible for maintenance, repair, replacement, and upkeep of the Common Areas and all other commonly maintained areas as described in this Declaration, not maintained by a public agency or Lot Owner. Such maintenance shall include, but not be limited to, all drainage systems, landscaping, irrigation systems, benches, utilities, fencing, manmade waterways, pumps, pipelines, walls, pathways and any other improvements that may be included in Common Areas. The Association shall keep all commonly maintained areas and improvements thereon in good condition and repair, provide for all necessary services and cause all acts to be done which may be necessary or proper to assure these areas are kept in first class condition.
(a) Maintenance of Storm Water Facilities. Tract ‘B’ is to be used as storm water detention facilities. The Association, and the Lot Owners shall be jointly and equally responsible for maintaining the surrounding vegetation, fencing and landscaping, the cost of which will be a General Common Expense of the Association. Tract ‘B’ and storm water detention pipes shall be maintained as follows:
(i) Vegetation Vegetation shall be healthy and dense enough to provide filtering while protecting underlying soils from erosion and minimizing Vegetation, large shrubs or trees that limit access or interfere with wet pond operation shall be pruned or removed. Fallen leaves and debris from deciduous plant foliage shall be raked and removed.
(ii) Spill Prevention. Spill prevention measures shall be exercised when handling substances that can contaminate storm water. Any releases of pollutants shall be corrected as soon as identified.
(iii) Access. Access to the wet pond shall be maintained in a safe manner Obstacles preventing maintenance personnel and/or equipment access to the wet pond shall be removed. Gravel or ground cover shall be added if erosion occurs due to vehicular or pedestrian traffic.
(iv) Debris Management The Edgecliff Homeowners Association shall periodically clean the open space and storm water detention pond. Debris in quantities sufficient to inhibit operation shall be removed upon discovery.
(v) Insects and Rodents. Insects and rodents shall not be harbored in the pond. Pest control measures shall be taken when either is found to be present. If sprays are necessary. a mosquito larvicide, such as Bacillus Thurendensis or Altoside formulations may be applied only by a licensed individual or contractor. Holes in the ground located in and around the pond shall be filled.
(vi) Fences. Fences shall be maintained to preserve their functionality and appearance. Fences with jagged edges or other damage shall be repaired or replaced.
5.3. Alterations to Common Area. Only the Association shall construct, reconstruct, or alter any improvement situated upon the Common Area. A proposal for any construction of or alteration, maintenance or repair to an improvement may be made at any meeting. A proposal may be adopted by the Board, subject to the limitations contained in the Bylaws and the Declaration.
5.4. Funding. Expenditures for alterations, maintenance or repairs to an existing capital improvement for which a reserve has been collected shall be made from the reserve account. As provided in Section 10.6, the Board may levy a special assessment to fund any construction, alteration, repair or maintenance of an improvement (or any other portions of the Common Area) for which no reserve has been collected or for which the reserve account is insufficient to cover the cost of the proposed improvement.
5.5. Landscaping All landscaping on any Lot or portion of the commonly maintained areas shall be maintained and cared for in a manner consistent with the standard of design and quality as originally established by Declarant or the ARC. The Association shall maintain the landscaping associated with the entry monument, the Cliffview Road street frontage and die landscaping on Tracts 'A' and B Any Owner maintained areas shall be kept free of weeds and diseased or dead lawn, trees, ground cover or shrubs shall be promptly removed and replaced All lawn areas shall be fertilized and neatly mowed, and trees and shrubs shall be fertilized and neatly trimmed on a regular basis
5.6. Condemnation of Common Area If all or any portion of the Common Area is taken for any public or quasi-public use under any statute, by right of eminent domain or by purchase in lieu of eminent domain, the entire award shall be received by and expended by the Board of Directors in a manner which in their discretion is in the best interest of the Association. The Association shall represent the interest of all Owners in any negotiations, suit or action or settlement in connection with such matters
5.7. Damage or Destruction of Common Area. In the event any Common Area is damaged or destroyed by an Owner or any of his Occupants, guests, tenants, licensees, agents or members of his family in a manna that would subject such Owner to liability for such damage under Oregon law, such Own« does hereby authorize the Association to repair such damage. The Association shall repair the damage and restore the area in workmanlike manna as originally constituted or as may be modified or altered subsequently by the Association in the discretion of the Board of Directors The reasonable cost necessary for such repairs shall become a special assessment upon the Lot of the Owner who caused or is responsible for such damage.
ARTICLE 6
ARCHITECTURAL REVIEW COMMITTEE
6.1. Architectural Review. No improvement shall be commenced, erected, placed or altered on any Lot until the construction plans and specifications showing the nature, shape, heights, materials, colors, and proposed location of the improvement have been submitted to and approved in writing by the ARC. It is the intent and purpose of this Declaration to assure quality of workmanship and materials and to assure harmony of exterior design with the existing improvements and landscaping The ARC is not responsible for determining compliance with structural and building codes, solar ordinances, zoning codes or other governmental regulations, all of which are the responsibility of the Lot Owners. The procedure and specific requirements for review and approval of construction may be set forth in design guidelines adopted from time to time by the ARC. Construction by the Declarant is presumed to have been approved and is thereby exempt from this review. In all cases which the ARC consent is required by this Declaration, the provision of this Article shall apply.
6.2. Architectural Review Committee Appointment and Removal. The ARC shall consist of no fewer than three (3) members and no more than five (5) members, as the Board may appoint from time to time The Declarant reserves the right to appoint all members of the ARC and all replacements thereto until Turnover Meeting. The Declarant may appoint a single person to serve as the ARC. After the Turnover Meeting, Declarant shall delegate the right to appoint and remove members of the ARC to the Board of Directors. The terms of office for each member of the ARC shall be for one (1) year unless lengthened by the Board at the time of appointment or unless the Board serves as the ARC in which event the terms of the ARC members shall be the same as their terms as Board members. The Board may appoint any or all of its members for the ARC and there should be no requirement for non-Board members on the ARC. The Board may appoint one or more members to the ARC who are not Owners, but who have special expertise regarding the matters which come before the ARC. In the sole discretion of the Board, such non-Owner members of the ARC may be paid and that cost paid by applicants or the Association
6.3. Majority Action. Except as otherwise provided in this Declaration, a majority of the members of the ARC shall have the power to act on behalf of the ARC, without the necessity of a meeting and without the necessity of consulting the remaining members of the ARC. The ARC may render its decision only by written instrument setting forth the action taken, by the members consenting thereto
6.4. Duties. The ARC shall consider and act upon the proposals and/or plans submitted pursuant to this Article. The ARC, from time to time and at its sole discretion, may adopt architectural rules, regulations and guidelines ("Architectural Standards"). The Architectural Standards shall interpret and implement the provisions of this Declaration for architectural review and guidelines for architectural design, placement of buildings, color schemes, exterior finishes and materials and similar features which may be used in the Property’, provided, however that the Architectural Standards shall not be in derogation of the minimum standards established by this Declaration.
6.5. ARC Decision. The ARC shall render its approval or denial decision with respect to the construction proposal within twenty (20) working days after it has received all material required by it with respect to the application. All decisions shall be in writing. In the event the ARC fails to render its decision of approval or denial in writing within sixty (60) days of receiving all material required by it with respect to the proposal, the application shall be deemed approved Approval by the ARC does not imply government approval which is solely the responsibility of the Owner
6.6. ARC Discretion. The ARC may. at its sole discretion, withhold consent to any proposed work if the ARC finds the proposed work would be inappropriate for the particular Lot or incompatible with the design standards that the ARC intends for Edgecliff. Consideration such as siting, shape, size, color, design, height, solar access, or other effect on the enjoyment of other Lots or the Common Area, and any other factors which the ARC reasonably believe to be relevant, may be taken into consideration by the ARC in determining whether or not to consent to any proposed work.
6.7. Nonwaiver. Consent by the ARC to any matter proposed to it, or within its jurisdiction, shall not be deemed to constitute a precedent or waiver impairing the ARCs right to withhold approval as to any similar matter thereafter proposed or submitted to it for consent.
6.8. Appeal At any time after Declarant has delegated appointment of the members of the ARC to the Board of Directors pursuant to Section 6.2, any Owner adversely impacted by action of the ARC may appeal such action to the Board of Directors. Appeals shall be made in writing within ten (10) days of the ARCs action and shall contain specific objections or mitigating circumstances justifying the appeal If the Board is already acting as the ARC, the appeal shall be treated as a request for a rehearing, but in such case the Board must actually meet and receive evidence and argument. A final, conclusive decision shall be made by the Board of Directors within fifteen (15) days after receipt of such notification The determination of the Board shall be final.
6.9. Effective Period of Consent. The ARCs consent to any proposed work shall automatically be revoked three (3) months after issuance unless construction of die work has been commenced or the Owner has applied for and received an extension of time from the ARC.
6.10. Determination of Compliance The ARC shall inspect, from time to time, all work performed and determine whether it is in substantial compliance with the approval granted. If the ARC finds that the work was not performed in substantial conformance with the approval granted, or if the ARC finds that the approval required was not obtained, the ARC shall notify the Owner in writing of the noncompliance. The notice shall specify the particulars of any noncompliance and shall require the Owner to take the necessary- action to bring the work into compliance with the approved project.
6.11. Noncompliance. If the ARC determines that an Owner has not constructed an improvement consistent with the specifications on which approval is based, and if the Owner fails to diligently commence to remedy such noncompliance in accordance with the provisions of the notice of noncompliance, then at the expiration of the third (3rd) day from the date of such notification, the ARC shall provide a notice of a hearing to consider the Owner's continuing noncompliance. Tbc hearing shall be set not more than thirty (30) days from the date of the notice of noncompliance At the hearing, if the ARC finds that there is no valid reason for the continuing noncompliance, the ARC shall determine the estimated costs of correcting it. The ARC shall then require the Owner to remedy or remove the same within a period of not more than ten (10) days from the date of the ARCs determination. If the Owner does not comply with the ARCs ruling within such period or within any extension of such period as the ARC, at its discretion, may grant, the Association may (a) remove the non-complying improvement, (b) remedy the noncompliance. or (c) file suit to compel compliance The costs of such action shall be assessed against the Owner and his Lot, including all attorneys' fees and other costs expended and incurred to enforce compliance before suit or action is filed and at trial or on any appeal or review there from.
6.12. Liability. Neither the ARC, the Board, their agents, nor any member thereof shall be liable to any Owner, Occupant, or builder for any damage, loss or prejudice suffered or claimed or claimed to be suffered arising from any action by the ARC or a member thereof or failure of the ARC or a member thereof, provided only that the member has acted in good faith in accordance with the actual knowledge possessed by him.
6.13. Estoppel Certificate Within fifteen (15) working days after written request is delivered to the ARC by an Owner, and upon payment to the ARC of a reasonable fee fixed by the ARC to cover costs, the ARC shall provide such Owner with a certificate executed by the Chairman of the ARC. and acknowledged, certifying with respect to any Lot owned by the Owner, that as of the date thereof cither (a) all improvements made or done upon or within such Lot by the Owner comply with this Declaration or any Rules and Regulations either promulgated by the Board or the ARC. or (b) such improvements do not so comply, in which event, the certificate shall also identify the noncomplying improvements and set forth with particularity the nature of such noncompliance. The Owner, his/her/their heirs, devisees, successors and assigns shall be entitled to rely on the certificate with respect to the matters set forth. The certificate shall be conclusive as between the Declarant, the ARC, the Association and all Owners, and all such persons deriving an interest through any of them.
ARTICLE 7
EDGECLIFF HOMEOWNERS ASSOCIATION
7.1. Members. Each Owner shall be a mandatory member of the Association. Membership in the Association shall be appurtenant to, and may not be separated from, ownership of any Lot. Transfer of ownership of a Lot automatically transfers membership in the Association. Without any other act or acknowledgement. Occupants and Owners shall be governed and controlled by this Declaration the Articles, Bylaws, and Rules and Regulations and any amendments thereof.
7.2. Proxy Each Owner may cast his vote in person, pursuant to a proxy executed by the Owner, or by written ballot, as provided by ORS 65.222. An Owner may not revoke a proxy given pursuant to this section except by actual notice or revocation to the person presiding over a meeting of the Association A proxy shall not be valid if it is undated or purports to be revocable without notice. A proxy shall terminate one (1) year after its date, unless the proxy specifies a shorter term.
7.3. Voting Rights. The Association shall have two (2) classes of voting members
(a) Class A. Class A members shall be all Owners of Lots other than the Declarant, and each Class A member shall be entitled to one (1) vote for each Lot owned with respect to all matters upon which Owners are entitled to vote.
(b) Class B The Class B member shall be Declarant, its successors and assigns. The Class B member shall have three (3) votes for each Lot owned. The Class B membership shall cease and be converted to Class A membership upon the earlier of:
(i) When eighty percent (80%) of the Lots have been sold and conveyed to Owners other than Declarant ("Termination Date"), or
(ii) At such earlier time as Declarant may elect in writing to terminate Class B membership.
Thereafter, each Owner, including the Declarant, shall be entitled to one (1) vote for each Lot owned with respect to all matters upon which Owners are entitled to vote, and the total number of votes shall be equal to the total number of Lots.
When more than one (1) person or entity owns a Lot, the vote for such Lot may be cast as they shall determine, but in no event will fractional voting be allowed. Fractional or split votes shall be disregarded, except for purposes of determining a quorum. The total number of votes as of the Termination Date and thereafter shall be equal to the total number of Lots.
7.4. Procedure All meetings of the Association, the Board of Directors, the ARC, and Association committees shall be conducted with such rules of order as may from tune to time be adopted by the Board of Directors Notwithstanding which rule of order is adopted, the chairman shall be entitled to vote on all matters, not merely to break a tie vote. A tie vote does not constitute a majority or approval of any motion or resolution.
ARTICLE 8
DECLARANT CONTROL
8.1. Interim Board and Officers. The Declarant hereby reserves administrative control of the Association. The Declarant, in its sole discretion, shall have the right to appoint and remove members of the Interim Board of Directors, which shall manage the affairs of the Association and which shall be vested with all powers and rights of the Board of Directors The Interim Board shall consist of from one to three members. Notwithstanding the provision of this Section, at the Turnover Meeting (as hereinafter defined) at least one (1) Director shall be elected by Owners other than the Declarant, even if the Declarant otherwise has voting power to elect all of the members of the Board.
8.2 Turnover Meeting. The Declarant shall call a meeting for the purpose of turning over administrative control of the Association from the Declarant to the Class A members within ninety (90) days of the earlier of:
(a) Upon Sale of Lots. The date that Lots representing eighty percent (80%) of Lots subject to this Declaration, plus any recorded annexation of additional Lots, have been conveyed to persons other than the Declarant; on Page 20 of 29 - Covenants, Conditions & Restrictions for Edgecliff
(b) Declarant’s Earlier Election. At such earlier time as Declarant may elect in writing to terminate Class H membership The Declarant shall give notice of the meeting to each Owner as provided in the Bylaws. If the Declarant does not call the meeting required under this Section, any Owner may do so.
8.3. Board of Directors. At and following Turnover, the Board of Directors of the Association shall be comprised of five (5) directors. The directors will be elected by a plurality of the total membership of the Edgecliff Homeowners Association. In the event of a vacancy occurring on the Board, the position of such director(s) shall be filled in accordance with the terms and provisions of the Bylaws through appointment by the Board of Directors. Terms of office shall be staggered such that in the first election at the Turnover Meeting, as described in the Bylaws, two Directors shall serve a term of 3 years, two for 2 years and one for 1 year.
ARTICLE 9
DECLARANT’S SPECIAL RIGHTS
9 1. General. Declarant is undertaking the work of developing Lots and other improvements within Edgecliff. The completion of the development work and the marketing and sale of the Lots is essential to the establishment and welfare of the Property as a residential community. Until the Homes on all Lots on the Property have been constructed, fully completed and sold, with respect to the Common Areas and each Lot on the Property, the Declarant shall have the special rights set for in this Article 9.
9.2. Marketing Rights. Declarant shall have the right to maintain a sales office and model on one or more of the Lots which the Declarant may or may not own. to be staffed by the employees of the Declarant or any licensed real estate sales agents. The Declarant and prospective purchasers and their agents shall have the right to use and occupy the sales office and models during reasonable hours any day of the week. The Declarant may maintain a reasonable number of “For Sale" signs at reasonable locations of the Property, including, without limitation, the Common Area.
9.3. Declarant's Easements. The Declarant has reserved easements over the Property as more fully described in Article 3.4, Sections (c) and (d) hereof.
9.4. Appearance and Design of Edgecliff. Declarant shall not be prevented from changing the exterior appearance of the Common Area, including the landscaping or any other matter directly or indirectly connected with project in any manner deemed desirable by Declarant, provided that the Declarant obtain governmental consent« required by law. The construction and material standards of Article 4 notwithstanding. Declarant may change exterior and/or interior designs of Homes and Lots from initial plans and provisions in this document, without notice. This may include designs, colors, and type of materials, provided Declarant obtains any necessary governmental consent.
9.5. Construction by Declarant All construction by Declarant is presumed to have been approved by the ARC and to meet any Design Guidelines of the Association.
ARTICLE 10
FUNDS AND ASSESSMENTS
10.1. Purpose of Assessment. The assessments levied by the Association shall be used exclusively to promote the recreation, health, safety, and welfare of the Owners and Occupants and for the improvement, operation and maintenance of the Common Area, including administrative costs and insurance for Association. No individual structure insurance will be provided by Association.
(a) Common Expense Designations. Common Expenses of the nature described in Section 10.1 which are to be, or are, incurred by the Association for the benefit of all of the Owners of Lots within the Property shall be separately budgeted for allocation among all such Owners and shall be designated "General Common Expenses”.
10.2. Covenants to Pay. Declarant, on behalf of each and every subsequent Owner of any Lot, covenants and agrees that each Lot will pay the Association the assessments and any additional charges levied pursuant to this Article 10
(a) Funds Held. The assessments collected by the Association shall be held by the Association for and on behalf of each Owner and shall be used solely for the operation, care and maintenance of Edgecliff as provided by this Declaration. Upon the sale or transfer of any Lot, the Owner's interest in the funds shall be deemed automatically transferred to the successor in interest of such Owner, and is not refundable.
10.3. Basis of Assessments and Commencement of Assessments.
Assessments are to be levied against all Lots, except those owned by the Declarant, whether or not such Lots have been improved with a substantially completed Home. Provided, however, that no Assessment shall be levied against any Lot until such time as it is first sold to an Owner other than Declarant or Declarant assignee. Assessments for all Lots conveyed by the Declarant to purchaser/Owner, either by deed or land sales contract shall begin on the day of the recording of the deed or land sale contract conveying or contracting to convey the Lot of the new Owner.
10.4. Annual Assessments. Annual assessments for each fiscal year shall be established when the Board approves the budget for that fiscal year. The fiscal year shall be the calendar year unless another year is adopted by vote of the Board members. Unless otherwise specified by the Board, annual assessments shall be due and payable in quarterly installments on the first day of each quarter during the term of this Declaration.
(a) Budget. Regardless of the number of Members or the amount of assets of the Association, each year the Board shall prepare, approve and make available to each Member a pro forma operating statement (budget) containing;
(i) estimated revenue and expenses on an accrual basis; (ii) the amount of the total cash reserves of the Association currently available for replacement or major repair of the Common Area and for contingencies; (iii) an itemized estimate for the remaining life of, and the methods of funding to defray repair, replacement or additions to major components of the Common Area, and (iv) a general statement setting forth the procedures used by the Board in the calculation and establishment of reserves to defray the costs and repair, replacement or additions to major components of the Common Area. For the first fiscal year, the budget shall be approved by the Board no later than the date on which annual assessments are scheduled to commence. Thereafter, the Board shall annually prepare and approve the budget and distribute a copy thereof to each Member, together with written notice of the amount of the annual assessments to be levied against the Owner’s Lot, not less than thirty (30) days and not more than ninety (90) days prior to the beginning of the fiscal year.
(b) Allocation of Assessments. The total amount in the budget shall be charged equally against all Lots as annual assessments.
(c) Non-Waiver of Assessments. If before the expiration of any fiscal year the Association fails to fix annual assessments for the next fiscal year, the annual assessments established for the preceding year shall continue until a new annual assessment is fixed
10.5. Reserve Funds.
(a) Reserve Fund for Replacing Common Area Improvements
Declarant shall in addition establish a reserve fund in the name of the Association for replacement in whole or in part of the Common Area and any improvements located in. on, or under the Common Area for which the Association is responsible pursuant to this Declaration, that will normally require replacement in more than three (3) and fewer than thirty (30) years The reserve account need not include those items that could reasonably be funded from the maintenance fund For purposes of funding the reserve fund, the Declarant initially, and thereafter the Association shall impose an assessment to be called the "Reserve Fund Assessment" against each Lot, which assessment shall be spread equally over the Lots. The Reserve Fund Assessment shall be based on the reserve study, and updates thereof, described in Section 10.5 (b), or other sources of reliable information Nothing herein shall limit the authority of the Declarant or the Association to establish other separate and unrelated reserve funds that are funded by assessments for reserves that are in addition to the Reserve Fund or that relate only to a particular type or category of Lot. The Reserve Fund shall be kept separate from other funds and may be used only for the purposes for which reserves have been established as specified in this Section.
Required Reserve Fund Assessments for completed improvements shall begin accruing from the date the first Lot is conveyed to an Owner other than the Declarant or Declarant assignee. Declarant may elect to defer payment of the Reserve Fund Assessments due on Lots it owns until the date of the conveyance of the Lot to an Owner. However, the Declarant may not defer such payment beyond the date of the Turnover Meeting. The book and records of the Association shall reflect the amount owing from the Declarant for all Reserve Fund Assessments.
After the Turnover Meeting, the Board may borrow funds from the Reserve Fund to meet high seasonal demands on the regular operating funds or to meet other unexpected increases in expenses. Such funds borrowed from the Reserve Fund shall be repaid from regular annual or special assessments against the Lots, if the Board has adopted a resolution, which may be an annual, continuing resolution, authorizing the borrowing of funds. Not later than the adoption of the budget for the following year, the Board shall adopt by resolution a written payment plan providing for repayment of the borrowed funds within a reasonable period.
The Board may adjust the amount of the Reserve Fund Assessments as indicated by any reserve study or update, and provide for any other reserve items that the Board, in its discretion, may deem appropriate during a fiscal year. In addition, after the second anniversary of the turnover meeting, the Association may elect to reduce or increase future Reserve Fund Assessments by a 75% vote of the Owners.
Any funds established for any of the purposes mentioned in this Section shall be deemed to be within the Reserve Fund notwithstanding that it may not be so designated by the Board of Directors. The amount of the Reserve Fund shall constitute an asset of the Association and shall not be refunded or distributed to any Owner.
(b) Reserve Study. The Board of Directors shall annually conduct a reserve study, or review and update an existing study, of the Common Area components to determine the requirements of the reserve fund described in Section 10.5 (a) above The reserve study shall include (a) identification of all items for which reserves are required to be established; (b) the estimated remaining useful life of each item as of the date of the reserve study; (c) the estimated cost of maintenance, repair, or replacement of each item at the end of its useful life, and (d) a thirty (30) year plan with regular and adequate contributions, adjusted by estimated inflation and interest earned on the reserve fund, to meet the maintenance, repair, and replacement schedule
10.6. Special Assessments. The Board of Directors shall have the power to levy special assessments against an Owner or all Owners in the following manner for the following purposes:
(a) Deficits in Operating Budget. To correct a deficit in the operating budget, by vote of a majority of the Board;
(b) Breach of Documents. To collect amounts due to the Association from an Owner for breach of the Owner's obligations under the Declaration, the Bylaws, or the Rules and Regulations, by vote of a majority of the Board,
(c) Repairs To make repairs or renovations to the Common Area if sufficient funds are not available from the operating budget or replacement reserve accounts by vote of a majority of the Board, or
(d) Capital Additions To make capital acquisitions, additions or improvements, by vote of at least seventy-five percent (75%) of all votes allocated to the Lots.
10.7. Accounts.
(a) Types of Accounts. Assessments collected by the Association may be deposited into at least two (2) separate accounts with a bank, which accounts shall be designated as (i) the Current Operating Account and (ii) the Reserve Account. Those portions of the assessments collected for current maintenance and operation levied under Section 10 4 (b) will be in the Current Operating Account and those portions of the assessments collected as reserves for replacement and deferred maintenance of capital improvements into the Reserve Account. Special Assessments shall be deposited into one of the two accounts, whichever is deemed by the Board to be appropriate. Withdrawal of funds for the Association's Reserve Account shall require the signatures of two (2) Directors
(b) Reserve Account. The Association shall payout of the Reserve account only those costs that are attributable to the maintenance, repair or replacement of capital improvements for which reserves have been collected and held. No funds collected for the Reserve Account may be used for ordinary maintenance and operation purposes, unless repaid within six (6) months of withdrawal, or as approved by a majority of Owners.
(c) Current Operating Account. All ordinary maintenance and operating expenses shall be paid from the Current Operating Account
10.8. Default in Payment of Assessments, Enforcement of Liens.
(a) Personal Obligation. All assessments properly imposed under this declaration or the Bylaws shall be the joint and several personal obligation of all Owners of the Lot to which such assessment pertains. In a voluntary conveyance (that is, one other than through foreclosure or a deed in lieu of foreclosure) the grantees shall be jointly and severally liable with the grantor(s) for all Association assessments imposed through the recording date of the instrument effecting the conveyance. A suit for a money judgment may be initiated by the Association to recover such assessments without either waiving or foreclosing the Association’s lien.
(b) Association Lien At any time any assessment (of any type provided for by this Declaration or the Bylaws) or installment thereof is delinquent, the Association, by and through its Board or any management agent, may file a notice of lien in the deed records of Clackamas County, Oregon against the Lot in respect to which the delinquency pertains Once filed, such lien shall accumulate all future assessments or installments, interest, late fees, penalties, fines, attorneys' fees (whether or not suit or action is instituted) and other appropriate costs properly chargeable to an Owner by the Association, until such amounts are fully paid. The provisions regarding the attachment, notice, recordation and duration of hens established on real property under ORS 94.704 to 94.716, as the same may be amended, shall apply to the Association's lien. The lien shall be foreclosed in accordance with the provisions regarding the foreclosure of liens under ORS Chapter 88. The lien of the Association shall be superior to all other liens and encumbrances except property taxes and assessments, any first mortgage, deed of trust or land sale contract recorded previously to the Association's notice of lien and any mortgage or deed of trust granted to an institutional lender which is recorded previously to the Association's notice of lien.
(c) Interest; Fines; Late Fees; Penalties, The Board in its reasonable discretion may from time to time adopt resolutions to set the rate of interest, and to impose late fees, fines and penalties on delinquent assessments or for violations of the provisions of this Declaration, the Bylaws, any Rules and Regulations, and any roles and regulations adopted by die ARC. The adoption of such impositions shall be communicated to all Owners in writing not less than thirty (30) days before the effective date by a notice mailed to the assessment billing addresses of such Owners Such impositions shall be considered assessments which are lienable and collectible in the same manner as any other assessments. Provided, however, no fine or penalty for violation of this Declaration, the Bylaws or any Rules and Regulations (other than late fees, fines or interest arising from an Owner's failure to pay regular or special assessments) may be imposed against an Owner or his Lot until such Owner is given an opportunity for a hearing as provided in Section 4.24.
(d) Acceleration of Assessments. In the event an Owner is delinquent in payment of any assessment or installment on any assessment, the Association, upon not less than ten (10) days written notice to the Owner, any accelerate the due date of the full annual assessment for that fiscal year and all future installments of any special assessments.
(e) Associations Right to Rents Receiver. In any foreclosure suit by the Association with respect to such lien, the Association shall be entitled to collect reasonable rent from the defaulting Owner for the use of his Lot or shall be entitled to the appointment of a Receiver. Any default by the Owner in any provisions of the Declaration or Bylaw's shall be deemed to be a default by the Owner of any mortgage to which the Owner is party or to which the Lot is subject.
ARTICLE 11
GENERAL PROVISIONS
11.1. Records. The Board of Directors shall preserve and maintain minutes of the meetings of the Association, the Board and any committees. The Board of Directors shall also keep detailed and accurate financial records including individual assessment accounts of Owners, the balance sheet, and income and expense statements Individual assessment accounts shall designate the name and address of the Owner or Owners of the Lot, the amount of such assessment as it becomes due, the amounts paid upon the account, and the balance due on the assessments. The minutes of the Association, the Board and committees, and the Association’s financial records dial) be reasonably available for review and copying by the Owners A reasonable charge may be imposed by the Association for providing copies.
11.2. Indemnification of Directors, Officers, Employees and Agents. The Association shall indemnify any Director, officer, employee or agent who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (other than an action by the Association) by reason of the fact that he/she is or was a Director, officer, employee or agent of the Association or is or was serving at the request of the Association as a Director, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise, against expenses (including attorneys' fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by said person in connection with such suit, action or proceeding if he/she acted in good faith and in a manner he reasonably believed to be in, or not opposed to, the best interest of the Association, and, with respect to any criminal action or proceedings, had no reasonable cause to believe his conduct was unlawful. The termination of any action, suit or proceeding by judgment, order, settlement, conviction, or with a plea of nolo contendere or its equivalent, shall not of itself create a presumption that a person did not act in good faith and in a manner which he/she reasonably believed to be in, or not opposed to, the best interest of the Association, and with respect to any criminal action or proceedings, had reasonable cause to believe his/her conduct was unlawful. Payment under this clause may be made during the pendency of such claim, action, suit or proceeding as and when incurred, subject only to the right of the Association to reimbursement of such payment from such person, should it be proven at a later time that such person had no right to such payments All persons who are ultimately held liable for their actions on behalf of the Association as a Director, officer, employee or agent shall have a right of contribution over and against all other Directors, officers, employees or agents and members of the Association who participated with or benefited from the acts which created said liability.
11.3. Enforcement: Attorneys' Fees. The Association and the Owners within the Property or any mortgagee on any Lot shall have the right to enforce all of the covenants, conditions, restrictions, reservations, casements, liens and charges now or hereinafter imposed by any of the provisions of this Declaration as may pertain specifically to such parties or owners by any proceeding at law or in equity failure by either the Association or by any Owner or mortgagee to enforce any covenant, condition or restriction herein contained shall in no event be deemed a waiver of their right to do so thereafter.
11.4. Severability. Invalidation of any one of these covenants, conditions or restrictions by judgment or court order shall not affect the other provisions hereof and the same shall remain in full force and effect.
11.5. Duration. The covenants, conditions and restrictions of this Declaration shall run with and bind the land for a term of thirty-five (35) years from die date of this Declaration being recorded, after which time they shall be automatically extended for successive periods of ten (10) years, unless rescinded by a vote of at least ninety percent (90%) of the Owners and ninety percent (90%) of the first mortgagees Provided, however, amendments which do not consume rescission of the planned development may be adopted as provided in Section 11.6 below Additionally, any such rescission which affects the Common Area shall require the prior written consent of Clackamas County.
11.6. Amendment. Except as otherwise provided in Sections 11.5,11.9, and the restrictions set forth elsewhere herein, this Declaration may be amended at any time by an instrument approved by not less than seventy-five percent (75%) of the total votes for all Lots subject to this Declaration of each class of members that are eligible to vote. However, during the period of time prior to the Turnover Meeting, Declarant has right to amend Declaration, Bylaws and Articles of Incorporation without notice to or approval by any Class A members. Any amendment must be executed, recorded and certified as provided by law Provided, however, that no amendment of this Declaration shall effect an amendment of the Bylaws or Articles without compliance with the provisions of such documents, and the Oregon Non-Profit Corporation Act. Provided further, so long as the Declarant owns any Lot, no amendment affecting the general plan and development, or any other right of the Declarant herein contained, may be affected without the express written consent of the Declarant or its successors and assigns.
11.7. Release of Right of Control. The Declarant may give up their right of control in writing at any time by notice to the Association.
11.8. Unilateral Amendment bv Declarant. The Declarant may amend this Declaration in order to comply with the requirements of the Federal Housing Administration of the United States, the Federal National Mortgage Association, the Government National Mortgage Association, the Federal Horae Mortgage Loan Corporation, any department, bureau, board, commission or agency of the United States or the State of Oregon, or any other state in which the Lots are marketed and sold, or any corporation wholly owned, directly or indirectly, by the United States or the State of Oregon, or such other state, the approval of which entity is required m order for it to insure, guarantee or provide financing in connection with development of the Property and .sale of Lots. Prior to the Turnover Meeting, no Declarant amendment shall require notice to or approval by any Class A member.
11.9. Resolution of Document Conflicts. In the event of a conflict among any of the provisions in the documents governing Edgecliff. such conflict shall be resolved by looking to the following documents in the order shown below;
1. Declaration of Covenants, Conditions and Restrictions
2. Articles of Incorporation
3. Bylaws
4. Rules and Regulations
IN WITNESS WHEREOF, the undersigned, being the Declarant herein, have executed this instrument.
EXHIBIT "A"
PRIVATE ROAD
Maintenance Agreement
The purpose of this agreement is to create and provide for the perpetual maintenance of an access roadway.
The access roadway is hereby described as: That portion of the Plat of Edgecliff, a subdivision, Clackamas Count}', Oregon, thereon depicted as a variable width private access and public utility and drainage easement for the benefit of Lots 1 through 37 and Tract ,,B", described further in this agreement as PRIVATE ROAD, also known as Tract A
This agreement shall continue in perpetuity. This Agreement is intended to and does attach to and on with the land affected herein. This agreement is binding on the undersigned parties, their heirs, successors or assigns. The intent of the parties hereto is to create a continuing obligation and right on their part and subsequent owner(s) of the subject land, present or future. At such time as the undersigned conveys all of their individual interest in the lands described in this agreement to others, their obligation and responsibility under this agreement shall terminate.
PRIVATE ROAD will be subject to such easements as may be necessary to provide electricity, water, drainage and other necessary utilities.
Owners of Lots shall be jointly and equally responsible for the maintenance of said roadway. If however, the act or omission of any owner of said roadway causes damage to the improvement constructed on said roadway, that owner shall be responsible for repair of the improvements The roadway improvements shall be maintained in a good and workmanlike manner so as to comply with minimum construction standards of the County of Clackamas.
In the event the PRIVATE ROAD, access and utility easement is dedicated and accepted by Clackamas County as a County road for maintenance, the lot owners are released from their maintenance obligation. Any additional participants resulting from further division of the approved lots shall participate equally along with the other specified participants.
The owner(s) of said PRIVATE ROAD shall require all workmen and contractors undertaking maintenance work hereunder to maintain standard liability insurance in a reasonable amount from a reputable insurance company protecting each owner.
Each of the owner(s) of said PRIVATE ROAD agrees to release and indemnify the others against all liability for injury to themselves or damage to their property when such injury or damage shall result from any maintenance undertaken pursuant to this agreement.
The owners of said PRIVATE ROAD shall confer from time to time regarding performance of required maintenance under this agreement. In the event of a disagreement concerning maintenance obligation and payment, the owners of said PRIVATE ROAD shall agree upon an arbitrator who shall resolve such disagreement. If the owners of said roadway cannot agree on an arbitrator, a judge of the Circuit Court of the State of Oregon for the County of Clackamas shall appoint an arbitrator. The decision of the arbitrator shall be binding on the owners of said PRIVATE ROAD and the fee for the arbitrator shall be borne equally by the owners of said PRIVATE ROAD.
Any notice, demand, or report required under this agreement shall be sent to each owner in care of the street address of his/her parcel, or in the event the owner does not reside on the said property, in care of the current property tax notification address of the property; provided, however, the owner can change his notification address hereunder by written notice to each other owner. Any required notice or demand shall be made by hand delivery or certified mail, and shall be deemed received on actual receipt or 48 hours after being so mailed, whichever comes first.
The owners) of said PRIVATE ROAD may not withdraw from or dissolve this agreement without the written approval of the Clackamas County Planning Director.
EXHIBIT “B“
After Recording Return to:
George Hansen
17107 S. Cliff View Dr.
Oregon City. Oregon 97045-7427
BYLAWS OF
EDGECLIFF HOMEOWNERS ASSOCIATION
ARTICLE 1
DEFINITIONS
1.1. Association. “Association" means EDGECLIFF HOMEOWNERS ASSOCIATION, a nonprofit corporation organized and existing under the laws of the State of Oregon.
1.2. Articles of Incorporation. "Articles of Incorporation” means the Articles of Incorporation of the Association.
1.3. Declaration. The “Declaration” means the Declaration of Protective Covenants. Conditions, and Restrictions for Edgecliff to which these Bylaws are attached, as the same may be subsequently amended or supplemented pursuant to the terms thereof.
1.4. Incorporation by Reference. Except as otherwise provided herein, the terms that are defined in Section 1 of the Declaration are used in these Bylaws as therein defined.
ARTICLE 2.
MEMBERSHIP
2.1. Membership. Every Owner of one or more Lots within the Property shall, immediately upon creation of the Association and thereafter during the entire period of such ownership, be a member of the Association. Such membership shall commence, exist and continue simply by virtue of such ownership, shall expire automatically upon termination of such ownership, and need not be confirmed or evidenced by any certificate or acceptance of membership.
2.2. Membership List. The Secretary shall maintain at the principal office of the Association a membership list showing the name and address of the Owner of each Lot. The Secretary may accept as satisfactory proof of such ownership a duly executed and acknowledged conveyance, a title insurance policy, or other evidence reasonably acceptable to the Board of Directors.
ARTICLE 3.
MEETINGS AND VOTING
3.1. Place of Meetings. Meetings of the members of the Association shall be held until such reasonable place convenient to the members as may be designated in the notice of the meeting.
3.2. Turnover Meeting. Declarant shall call the first meeting of the Owners to organize the Association within ninety (90) days after termination of the Class B membership as provided in Section 3.7 below. Notice of such meeting shall be given to all Owners as provided in Section 3.5. If the Declarant fails to call the meeting, the meeting may be called and notice given by any Owner or mortgagee of a Lot. The expense of giving notice shall be paid or reimbursed by the Association No quorum is required for the Turnover Meeting Nothing in this section shall be construed as preventing Declarant from calling the Turnover Meeting before such date or from calling informal, informational meetings of the Owners.
3.3. Annual Meeting. The annual meeting of the members for the election of directors and for the transaction of such other business as may properly come before the meeting shall be held at such reasonable hour and on such reasonable day as may be established by the Board of Directors or, if the Board should fail to designate a date by the first day of September, then the meeting shall occur at 7:00 p.m. on the second (2nd) Thursday in October. An annual meeting shall be held within each calendar year, commencing with the year in which the Association is incorporated The Turnover Meeting may count as the annual meeting for the year in which it is held.
3.4. Special Meetings. A special meeting of the Association may be called at any time by the President or by a majority of the Board of Directors. A special meeting shall be called upon receipt of a written request stating the purpose of the meeting from members having at least thirty percent (30%) of the voting rights entitled to be cast at such meeting. Business transacted at a Special meeting shall be confined to the purposes stated in the notice of meeting.
3.5. Notice of Meeting.
(a) Written or printed notice stating the place, day and hour of the meeting, the items on the agenda, including the general nature of any proposed amendment to the Declaration or these Bylaws, any budget changes, any proposal to remove a director or officer and in case of a special meeting, the purpose or purposes for which the meeting is called, shall be delivered not less than ten (10) or more than fifty (50) days before the date of the meeting. Such notice shall be given either personally or by mail, by or at the direction of the President, the Secretary, or the persons calling the meeting, to each member entitled to vote at such meeting and to all mortgagees who have requested such notice. Notices to Declarant shall be mailed. If mailed, such notices shall be deemed to be delivered when deposited in the United States mail, with postage fully prepaid thereon, addressed to the member at his or her most recent address as it appears on the records of the Association or to the mailing address of his or her Lot.
(b) When a meeting is adjourned for thirty (30) days or more, or when a «determination of the persons entitled to receive notice of the adjourn«! meeting is required by law, notice of the adjourned meeting shall be given as for an original meeting. In all other cases, no notice of the adjournment or of the business to be transacted at the adjourned meeting need be given other than by announcement at the meeting at which such adjournment is taken.
3.6. Quorum At any meeting of the Association, except the Turnover Meeting, members having at least twenty percent (20%) of the voting rights entitled to be cast at such meeting, present in person or by proxy, shall constitute a quorum, except when a larger quorum is required by the Declaration. When a quorum is once present to organize a meeting, it cannot be broken by the subsequent withdrawal of a member or members. If any meeting of members cannot be organized because of a lack of quorum, the members who arc present, either in person or by proxy, may adjourn the meeting from time to lime not less than forty-eight (48) hours or more than thirty (30) days from the time the original meeting was called until a quorum is present. The quorum for the adjourned meeting shall be reduced to ten percent (10%) of the voting rights entitled to be cast at the meeting, present in person or by proxy.
3.7. Voting Rights. Voting rights within the Association shall be allocated as follows:
(a) Residential Lots. Each Lot shall be entitled to one vote.
(b) Classes of Voting Membership. The Association shall have two classes of voting membership;
Class A. Class A members shall be all Owners with the exception of the Declarant and shall be entitled to voting rights for each Lot owned computed in accordance with Section (a) above. When more than one person holds an interest in any Lot. all such persons shall be members. The vote for such Lot shall be exercised as they among themselves determine, but in no event shall more voting rights be cast with respect to any Lot than as set forth in Section (a) above.
Class B. The Class B member shall be Declarant and shall be entitled to three times the voting rights computed under Section (a) for each Lot owned by Declarant. The Class B membership shall cease and be converted to Class A membership on the happening of either of the following events, whichever occurs earlier:
(i) When eighty percent 80% of the total Lots in all phases of the development of Edgecliff have been sold and conveyed to Owners other than Declarant or Edgecliff
(ii) At such earlier time as Declarant may elect in writing to terminate Class B membership.
3.8. Fiduciaries and Joint Owners. An executor, administrator, guardian or trustee may vote, in person or by proxy, at any meeting of the Association with respect to any Lot owned or held in such capacity, whether or not the same shall have been transferred to his or her name; provided that such person shall satisfy the Secretary that he or she is the executor, administrator, guardian or trustee, holding such Lot in such capacity. Whenever a Lot is owned by two or more persons jointly, according to the records of the Association, the vote or proxy of such Lot may be exercised by anyone of the Owners then present, in the absence of protest by a co-Owner. In the event of disagreement among the co-Owners, the vote of such Lot shall be disregarded completely in determining the proportion of votes given with respect to. such matter, unless a valid court order establishes the authority of a co-Owner to vote.
3.9. Tenants and Contract Vendors. Unless otherwise expressly stated in the rental agreement or lease, all voting rights allocated to a Lot shall be exercised by the Owner. Unless otherwise stated in the contract all voting rights allocated to a Lot shall be exercised by the vendee of any recorded land sale contract on the Lot.
3.10. Absentee Ballots and Proxies. A vote may be cast in person, by absentee ballot or by proxy. A proxy given by an Owner to any person who represents such Owner at meetings of the Association shall be in writing and signed by such Owner, and shall be filed with the secretary, at any time prior to or at the start of the meeting. An Owner may not revoke a proxy given pursuant to this Section except by actual notice of revocation to the person presiding over a meeting or to the Board of Directors if a vote is being conducted by written ballot in lieu of a meeting. A proxy shall not be valid if it is undated or purports to be revocable without notice. A proxy shall terminate one year after its date unless the proxy specifies a shorter term. Every proxy shall automatically cease upon sale of the Lot by its Owner. An Owner may pledge or assign such Owner's voting rights to a mortgagee. In such a case, the mortgagee or its designated representative shall be entitled to receive all notices to which the Owner is entitled under these Bylaws and to exercise the Owner's voting rights from and after the time that the mortgagee shall give written notice of such pledge or assignment to the Board of Directors. Any first mortgagee may designate a representative to attend all or any meetings of the Association.
3.11. Majority Vote. The vote of a majority of the voting rights entitled to be cast by the members present or represented by absentee ballot or proxy, at n meeting at which a quorum is present, shall be necessary for the adoption of any matter voted upon by the members, unless a greater proportion is required by law. by the Declaration, by the Articles of Incorporation, or by these Bylaws.
3.12. Rules of Order. All meetings of the Association shall be conducted according to the latest edition of Robert's Rules of Order, published by Robert's Rules Association.
3.13. Ballot Meetings.
(a) At the discretion of the Board of Directors, any action that may be taken at any annual, regular or special meeting of the Association may be taken without a meeting if the Association delivers a written ballot to every member who is entitled to vote on the matter, provided, however, that a ballot meeting may not substitute for the Turnover Meeting or, if a majority of the Lots are the principal residences of the occupants, for the annual meetings of the Association. The written ballot shall set forth each proposed action and provide an opportunity to vote for or against each proposed action.
(b) The Board of Directors shall provide Owners with at least ten (10) days' notice before written ballots are mailed or otherwise delivered If, at least three (3) days before written ballots are scheduled to be mailed or otherwise distributed, at least ten percent (10%) of the Owners petition the Board of Directors requesting secrecy procedures, a written ballot must be accompanied by a secrecy envelope, a return identification envelope to be signed by the Owner, and instructions for marking and returning the ballot. The notice shall state the general subject matter of the vote, the right of the Owners to request secrecy procedures, the date after which ballots may be distributed, the date and time by which any petition must be received by the Board requesting secrecy procedures and the address where any petition must be received Notwithstanding the applicable provisions of paragraph (c) of this section, written ballots that are returned in secrecy envelopes may not be examined or counted before the deadline for returning ballots has passed.
(c) If approval of a proposed action would otherwise require a meeting at which a certain quorum must be present and at which a certain percentage of total votes cast is required to authorize the action, the proposal will be deemed to be approved when the date for return of ballots has passed, a quorum of Lot Owners has voted, and the required percentage of approving votes has been received. Otherwise, the proposal shall be deemed to be rejected. If approval of a proposed action otherwise would require a meeting at which a specified percentage of Lot Owners must authorize the action, the proposal shall be deemed to be approved when the percentage of total votes cast in favor of the proposal equals or exceeds such required percentage. The proposal shall be deemed to be rejected when the number of votes cast in opposition renders approval impossible or when both the date for return of ballots has passed and such required percentage has not been met. Except as otherwise provided in paragraph (b) of this section, votes may be counted from time to time before the final return date to determine whether the proposal has passed or failed by the votes already cast on the date they are entered.
(d) All solicitations for votes by written ballot shall state the number of responses needed to meet any applicable quorum requirement and the total percentage of votes needed for approval. All such solicitations for votes shall specify the period during which the Association will accept written ballots for counting, which period shall end on the earliest of (i) the date on which the Association has received a sufficient number of approving ballots to pass the proposal, (ii) the date on which the Association has received a sufficient number of disapproving ballots to render the proposal impossible of passage, or (iii) a date certain by which all ballots must be returned to be counted. A written ballot may not be revoked.
ARTICLE 4.
BOARD OF DIRECTORS
4.1. Number and Qualification. The affairs of the Association shall be governed by a Board of Directors of five (5) persons. All directors, other than interim directors appointed by Declarant, shall be Owners or co-Owners of Lots. For purposes of this section, the officers of any corporate Owner, the members of any limited liability company and the partners of any partnership shall be considered co-Owners of any Lots owned by such corporation or partnership
4.2. Interim Directors. Upon the recording of the Declaration, Declarant shall appoint an interim hoard of one (1) to three (3) directors, who shall serve until replaced by Declarant or until their successors have been replaced by the Owners as provided below.
4.3. Transitional Advisory Committee. Unless the Turnover Meeting has already been held. Declarant shall call a meeting of the Owners for the purpose of forming a Transitional Advisory Committee The meeting shall be called within sixty (60) days after the date Declarant conveys fifty percent (50%) or more of the Lots then existing in Edgecliff to Owners, other than a successor Declarant The committee shall consist of two (2) or more Owners elected by the Owners other than Declarant and not more than one (1) representative of Declarant. The members shall serve until the Turnover Meeting. The Transitional Advisory Committee shall be advisory only, and its purpose shall be to enable ease of transition from administrative control of the Association by Declarant to control by the Owners. The committee shall have access to any information, documents and records that Declarant must turn over to the Owners at the time of the Turnover Meeting. If Declarant fails to call the meeting to elect x Transitional Advisory Committee within the time specified, the meeting may be called and notice given by any Owner. If the Owners fail to elect a Transitional Advisory Committee at the meeting called for such purpose, Declarant shall have no further obligation to form the committee.
4.4. Election and Tenure of Office.
(a) At the Turnover Meeting, the interim directors shall resign and the members shall elect five (5) directors, two (2) directors to serve for three (3) year and two (2) directors to serve for two (2) years and one (1) for a term of one (1) year. Thereafter, the successors to each director shall serve for three (3) years. The nominees’ terms shall be in order based on the number of votes received, with the largest number of votes serving the longest term. In the event of a tie. term selection shall be by random means. If a Director is unable to serve his full term, a successor Director shall be selected in accordance with Section 4.5 below
(b) All directors shall hold office until their respective successors have been elected by the member». Flection shall be by plurality.
4.5. Vacancies.
(a) A vacancy in the Board of Directors shall exist upon the death, resignation or removal of any director, or if the authorized number of directors is increased, or if the members fail at any annual or special meeting of members at which any director or directors are to be elected to elect the full authorized number of directors to be voted for at that meeting. Vacancies in interim directors shall be filled by Declarant.
(b) Vacancies in the Board of Directors, other than interim directors, may be filled by a majority of the remaining directors even though less than a quorum, or by a sole remaining director. Each director so elected shall hold office for the balance of the unexpired term and until his or her successor is elected.
4.6. Removal of Directors. All or any number of the directors, other than interim directors, may be removed, with or without cause, at any meeting of members at which a quorum is present, by a vote of a majority of the number of votes entitled to be cast at an election of directors. No removal of a director shall be effective unless the matter of removal was an item on the agenda and stated in the notice of the meeting as provided in these Bylaws.
4.7. Powers. The Board of Directors shall have all the powers and duties necessary for the administration of the affairs of the Association, except such powers and duties as by law, or by the Declaration, or by these Bylaws may not be delegated to the Board of Directors by the Owners. The Board of Directors may delegate responsibilities to committees or managing agent, but shall retain ultimate control and supervision. The powers and duties to be exercised by the Board of Directors shall include any provisions in the Declaration, the Oregon Planned Community Act, the Oregon Non-Profit Corporation Act, and the following;
(a) Carry out the program for maintenance, upkeep, repair and replacement of any property required to be maintained by the Association as described in the Declaration and these Bylaws.
(b) Determine the amounts required for operation, maintenance and other affairs of the Association, and the making of such expenditures.
(c) Prepare a budget for the Association, and assessment and collection of the Assessments.
(d) Employ and dismiss such personnel as may be necessary for such maintenance, upkeep and repair.
(e) Employ legal, accounting or other personnel for reasonable compensation to perform such services as may be required for the proper administration of the Association; provided, however, the Board may not incur or commit the Association to incur legal fees in excess of S5,000 for any specific litigation or claim matter unless the Owners have enacted a resolution authorizing the incurring of such fees by a vote of seventy-five percent (75%) of the voting rights present in person or by absentee ballot or proxy at a meeting at which a quorum is constituted. This limitation shall not be applicable to legal fees incurred in defending the Association or the Board of Directors from claims or litigation brought against them. The limitation set forth in this paragraph shall increase by $500 on each fifth anniversary of the recording of the Declaration. The Board shall notify the Owners before instituting litigation or administrative proceedings. With regard to any pending litigation involving the Association, the Board shall periodically report to the Lot Owners as to the status (including settlement offers), progress, and method of funding such litigation Nothing in this paragraph shall be construed as requiring the Board to disclose any privileged communication between the Association and its counsel.
(f) Open bank accounts on behalf of the Association and designating the signatories required therefore.
(g) Purchase Lots at foreclosure or other judicial sales in the name of the Association or hi designee.
(h) Sell, lease, mortgage, vote the votes appurtenant to (other than for the election of directors), or otherwise deal with Lots acquired by the Association or its designee.
(i) Obtain insurance or bonds pursuant to the provisions of these Bylaws and review such insurance coverage at least annually.
(j) Make additions and improvements to, or alterations of, the Common Areas, or modify, close, remove, eliminate or discontinue use of any common facility, including any improvement or landscaping, except that any such modification, closure, removal, elimination or discontinuance (other than on a temporary basis) of any swimming pool, spa or recreational or community building must be approved by a majority vote of the members at a meeting or by written ballot held or conducted in accordance with these Bylaws.
(k) From time to time adopt, modify, or revoke such rules and regulations governing the details for the operation of the Association, the conduct of persons and the operation and use of the Property as the Board of Directors may deem necessary or appropriate to ensure the peaceful and orderly use and enjoyment of the Property. Such action may be overruled or modified by vote of not less than seventy-five percent (75%) of the voting rights of each class of members present in person or by proxy, at any meeting, the notice of which shall have stated that such modification or revocation of rules and regulations will be under consideration.
(l) Enforce by legal means the provisions of the Declaration, these Bylaws, Oregon statutes, and any rules and regulations adopted hereunder.
(m) In the name of the Association, maintain a current mailing address of the Association, file annual reports with the Oregon Secretary of Slate, and maintain and keep current the information required to enable the Association to comply with ORS 94.670(7).
(n) Enter into management agreements with professional management firms and delegate such business and record keeping functions as may be appropriate to said management firm.
4.8. Meetings.
(a) Meetings of the Board of Directors shall be held at such place as may be designated from time to time by the Board of Directors or other persons calling the meeting.
- Annual meetings of the Board of Directors shall be held within thirty (30) days following the adjournment of the annual meetings of the members.
- Special meetings of the Board of Directors for any purpose or purposes may be called at any time by the President or by any two directors.
4.9. Open Meetings
(a) All meetings of the Board of Directors shall be open to Owners except that, in the discretion of the Board, the following matters may be considered in executive session: (i) consultation with legal counsel concerning the rights and duties of the Association regarding existing or potential litigation, or criminal matters; (ii) personnel matters, including salary negotiations and employee discipline; (iii) negotiation of contracts with third parties; and (iv) collection of unpaid assessments. Except in the case of an emergency, the Board of Directors shall vote in an open meeting whether to meet in executive session. If the Board of Directors votes to meet in executive session, the presiding officer shall slate the general nature of the action to be considered, as precisely as possible, when and under what circumstances the deliberations can be disclosed to Owners. The statement, motion or decision to meet in the executive session shall be included in the minutes of the meeting, and any contract or action considered in executive session shall not become effective unless the Board, following the executive session, reconvenes in open meeting and votes on the contract or action, which shall be reasonably identified in the open meeting and included in the minutes.
(b) Meetings of the Board of Directors may he conducted by telephonic communication or by other means of communication that allows all members of the Board participating to hear each other simultaneously or otherwise to be able to communicate during the meeting, except that if a majority of the Lots are principal residences of the occupants, then:
(i) for other than emergency meetings, notice of each Board of Directors' meeting shall be posted at a place or places on die property at least three (3) days prior to the meeting, or notice shall be provided by a method otherwise reasonably calculated to inform the Owners of such meeting, and (ii) only emergency meetings of the Board of Directors may be conducted by telephonic communication or such other means. The meeting and notice requirements of this Section may not l>c circumvented by chance or social meetings or by any other means.
4.10. Notice of Meetings.
(a) For other than emergency meetings, notice of Board of Directors meetings shall he posted at a place or places on the property at least three (3) days prior to the meeting, or notice shall be provided by a method otherwise reasonably calculated to inform Lot Owners of such meetings Notice to Directors shall be considered sufficient if actually received at the required time, or if mailed. E-mailed or faxed not less than three (3) days before the meeting Such notice shall be directed to the address shown on the Association's records, or to the director's actual address ascertained by the person giving the notice. Such notice need not be given for an adjourned meeting if such time and place is fixed at the meeting adjourned.
(b) Attendance of a director at a meeting shall constitute a waiver of notice of such meeting except when a director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened.
4.11. Quorum and Vote.
(a) A majority of the directors shall constitute a quorum for the transaction of business A minority of the directors, in the absence of a quorum, may adjourn from time to time, but may not transact any business
(b) The action of a majority of the directors present at any meeting at which there is a quorum shall be the act of the Board of Directors unless a greater number is required by law. the Declaration, the Articles of Incorporation or these Bylaws.
(c) A director must be present at a meeting of the Board of Directors to cast a vote. No proxy votes by directors for Board actions are permissible.
4.12. Liability. Neither a member of the Board of Directors nor an Officer of the Association shall be liable to the Association, any Owner or any third party for any damage, loss or prejudice suffered or claimed on account of any action or failure to act in the performance of his or her duties so long as the individual acted in good faith, believed that the conduct was in the best interests of the Association, or at least was not opposed to its best interests, and In the case of criminal proceedings, had no reason to believe the conduct was unlawful. In the event any member of the Board of Directors or any officer of the Association is made a party to any proceeding because the individual is or was a director or officer of the Association, the Association shall defend such individual against such claims and indemnify such individual against liability and expenses incurred to the maximum extent permitted by law The managing agent of the Association, and its officers and employees, shall not be liable to the Association, the Owners or any third party on account of any action or failure to act in the performance of its duties as managing agent, except for acts of gross negligence or intentional acts, and the Association shall indemnify the managing agent and its officers and employees from any such claims, other than for gross negligence or intentional misconduct.
4.13. Compensation. No director shall receive any compensation from the Association for acting as such.
4.14. Committees. The Board may from time to time establish committees of the Board, including an Architectural Review Committee. Such standing or temporary committee as may be necessary from time to time consisting of Owners and at least one member of the Board of Directors shall have such powers as the Board of Directors may designate Such committees shall hold office at the pleasure of the Board.
4.15. Enforcement Procedures. The Association shall have the power, as provided in the Declaration, to impose sanctions for any violation of the Declaration, these Bylaws or the Rules and Regulations. To the extent specifically required by the Declaration, the Board of Directors shall comply with the following procedures prior to the imposition of sanctions:
(a) Notice. The Board of Directors or its delegate shall serve the alleged violator with written notice describing (i) the nature of the alleged violation, (ii) the proposed sanction to be imposed, (iii) a statement that the alleged violator shall have fourteen (14) days to present a written request for a hearing before the Board of Directors or a covenants committee appointed by the Board of Directors, if any; and (iv) a statement that the proposed sanction may be imposed as contained in the notice unless a hearing is requested within fourteen (14) days of the notice
(b) Response. The alleged violator shall respond to the notice of the alleged violation in writing within such fourteen (14) day period, regardless of whether the alleged violator is challenging the imposition of the proposed sanction. If the alleged violator cures the alleged violation and notifies the Board of Directors in writing within such fourteen (14) day period the Board of Directors may, but shall not be obligated to. waive the sanction. Such waiver shall not constitute a waiver of the right to sanction future violations of the same or other provisions by any person. If a timely request for a hearing is not made, the sanction slated in the notice shall be imposed; provided, however, that the Board of Directors or covenants committee may, but shall not be obligated to, suspend any proposed sanction if the violation is cured within the fourteen (14) day period. Any response or request for a hearing shall be delivered to the Association’s manager. President or Secretary, or as otherwise specified in the notice of violation.
(c) Proof of Notice. Prior to the effectiveness of sanctions imposed pursuant to this section, proof of proper notice shall be placed in the minutes of The Board of Directors or covenants committee, as applicable. Such proof shall be deemed adequate if a copy of the notice, together with a statement of the date and manner of delivery, is entered by the officer, director, or agent who delivered such notice. The notice requirement shall be deemed satisfied if the alleged violator or its representative requests and appears at the hearing.
(d) Hearing. If a hearing is requested within the allotted fourteen (14) day period, the hearing shall be held before the Board of Directors or the covenants committee, as applicable. The alleged violator shall be afforded a reasonable opportunity to be heard. The minutes of the meeting shall contain a written statement of the results of the hearing (i.e., the decision) and the sanction, if any, to be imposed.
(e) Appeal. Following a hearing before the covenants committee, if applicable, the violator shall have the right to appeal the decision to the Board of Directors. To exercise this right, the violator must deliver a written notice of appeal to the Association's manager, President or Secretary within ten (10) days after the hearing date.
(f) Enforcement Policies. The Board of Directors, by resolution, may adopt additional policies and procedures governing enforcement of the Declaration, these Bylaws or the Rules and Regulations.
ARTICLE 5.
OFFICERS
5.1. Designation and Qualification. The officers of the Association shall be the President, the Secretary, the Treasurer, and such Vice Presidents and subordinate officers as the Board of Directors shall from time to time appoint. Each officer shall be a member of the Board of Directors. Any two offices, except the offices of President and Secretary, may be held by the same person.
5.2. Election and Vacancies. The officers of the Association shall be elected annually by the Board of Directors a: the organization meeting of each new Board to serve for one (1) year and until their respective successors are elected. If any office shall become vacant by reason of death, resignation, removal, disqualification or any other cause, the Board of Directors shall elect a successor to fill the unexpired term at any meeting of the Board of Directors
5.3. Removal and Resignation.
(a) Any officer may be removed upon the affirmative vote of a majority of the directors whenever, in their judgment, the best interests of the Association will be served thereby. The removal of an officer shall be without prejudice to the contract rights, if any, of the officer so removed.
(b) Any officer may resign at any time by giving written notice to the Board of Directors, the President or the Secretary of the Association. Any such resignation shall take effect upon receipt of such notice or at any later time specified therein. Unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective, provided, however, that the Board of Directors may reject any postdated resignation by notice in writing to the resigning officer. The effectiveness of such resignation shall not prejudice the contract rights, if any. of the Association against the officer so resigning,
5.4. President. The President shall be the chief executive officer of the Association and shall, subject to the control of the Board of Directors, have powers of general supervision, direction and control of the business and affairs of the Association. He or she shall preside at all meetings of the members and of the Board of Directors. He or she shall be an ex officio member of all the standing committees, including the executive committee, if any, shall have the general powers and duties of management usually vested in the office of president of a nonprofit corporation, and shall have such other powers and duties as may be prescribed by the Board of Directors or these Bylaws.
5.5. Vice Presidents. The Vice Presidents, if any, shall perform such duties as the Board of Directors shall prescribe. In the absence or disability of the President, the President's duties and powers shall be performed and exercised by the Senior Vice President as designated by the Board of Directors.
5.6. Secretary.
(a) The Secretary shall keep or cause to be kept a book of minutes of all meetings of directors and members showing the time and place of the meeting, whether it was regular or special, and if special, how authorized, the notice given, the names of those present at directors' meetings, the number of memberships present or represented at members' meetings and the proceedings thereof.
(b) The Secretary shall give or cause to be given such notice of the meetings of the members and of the Board of Directors as is required by these Bylaws or by law. The Secretary shall keep the seal of the Association, if any, and affix it to all documents requiring a seal and shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or these Bylaws.
(c) If there are no Vice Presidents, then in the absence or disability of the President, the President’s duties and powers shall be performed and exercised by the Secretary.
5.7. Treasurer. The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the Association, including accounts of its assets, liabilities, receipts and disbursements. The books of accounts shall at all reasonable times be open to inspection by any director. The Treasurer shall deposit or cause to be deposited all moneys and other valuables in the name and to the credit of the Association with such depositories as may he designated by the Board. The Treasurer shall disburse or cause to be disbursed the funds of the Association as may be ordered by the Board, shall render to the President and directors, whenever they request it, an account of all of the Treasurer's transactions as Treasurer and of the financial condition of the Association, and shall have such other powers and perform such other duties as may be prescribed by the Board or these Bylaws.
5.8. Compensation of Officers. No officer who is a member of the Board of Directors shall receive any compensation from the Association for acting as an officer, unless such compensation is authorized by a resolution duly adopted by the members. The Board of Directors may fix any compensation to be paid to other officers.
Article 6
ASSESSMENTS, RECORDS AND REPORTS
6.1. Assessments. As provided in the Declaration, the Association, through its Board of Directors, shall do the following:
(a) Assess and collect from every Owner Assessments in the manner described in the Declaration.
(b) Keep all funds received by the Association as Assessments, other than reserves described in the Declaration, in the Operations Fund and keep all reserves collected pursuant to the Declaration, in the Reserve Fund and use such funds only for the purposes described in the Declaration.
(c) From time to time, and at least annually, prepare a budget for the Association, estimating the common expenses expected to be incurred with adequate allowance for reserves based upon the reserve study required by the Declaration, and determine whether the Annual Assessment should be increased or decreased. Within thirty (30) days after adopting a proposed annual budget, the Board of Directors shall provide a summary of the budget to all Owners. If the Board of Directors fails to adopt a budget the last adopted annual budget shall continue in effect.
(d) Fix the amount of the Annual Assessment against each Lot at least thirty (30) days in advance of each Annual Assessment period. Written notice of any Assessment shall be sent to every Owner subject thereto and to any first mortgagee requesting such notice. The due dates shall be established by the Board of Directors, which may fix a regular Lot Assessment payable on a monthly, quarterly, semiannual or annual basis. The Board of Directors shall cause to be prepared a roster of the Lots showing Assessments applicable to each Lot The roster shall be kept in the Association office and shall be subject to inspection by any Owner or mortgagee during regular business hours. Within ten (10) business days after receiving a written request, and for a reasonable charge, the Association shall furnish to any Owner or mortgagee a recordable certificate setting for the unpaid Assessments against such Owner's Lot. Such certificate shall be binding upon the Association, the Board of Directors, and every Owner as to the amounts of unpaid Assessments.
(e) If Additional Properties are annexed to the Property, the Board of Directors shall assess any Lots included therein in accordance with the provisions of the Declaration.
(f) Enforce the Assessments in the manner provided in the Declaration.
(g) Keep records of the receipts and expenditures affecting the Operations Fund and Reserve Fund and make the same available for examination by members and their mortgagees at convenient hours, maintain an Assessment roll showing the amount of each Assessment give each member written notice of each Assessment at least 30 days before the time when such Assessments shall become due and payable; and for a reasonable charge, promptly provide tiny Owner or mortgagee who makes a request m writing with a written certificate of such Owner's unpaid Assessments.
6.2. Records. The Association shall keep within the State of Oregon correct and complete financial records sufficiently detailed for proper accounting purposes, keep minutes of the proceedings of its member. Board of Directors and committees having any of the authority of the Board of Directors, and retain all documents, information and records turned over to the Association by Declarant. All documents, information and records delivered to the Association by Declarant pursuant to ORS 94.616 shall be kept within the State of Oregon.
6.3. Statement of Assessments Due. The Association shall provide, within ten (10) business days after receipt of a written request from an Owner or mortgagee, a written statement that provides: (a) the amount of assessments due from the Owner and unpaid at the time the request was received, including regular and special assessments, fines and other charges, accrued interest, and late-payment charges; (b) the percentage rate at which interest accrues on assessments that arc not paid when due; and (c) the percentage rate used to calculate the charges for late payment or the amount of a fixed-rate charge for late payment. The Association is not required to comply with this section if the Association has commenced litigation by filing a complaint against the Owner and the litigation is pending when the statement would otherwise be due.
6.4. Inspection of Books and Records. Except as otherwise provided in ORS 94.670(5), during normal business hours or under other reasonable circumstances, the Association shall make reasonably available for examination and, upon written request, available for duplication, by Owners, lenders, and holders of any mortgage of a Lot that make the request in good faith for a proper purpose, current copies of the Declaration, Articles, Bylaws, Rules and Regulations, amendments or supplements to such documents and the books, records, financial statements and current operating budget of the Association. The Association shall maintain a copy, suitable for purposes of duplication, of each of the following: (a) the Declaration, these Bylaws, the Rules and Regulations and any amendments or supplements to them, (b) the most recent financial statement of the Association, and (c) the current operating budget of the Association. The Association, within ten (10) business days after receipt of a written request by an Owner, shall furnish copies of such documents to the requesting Owner. Upon written request, the Association shall make such documents, information and records available to such persons for duplication during reasonable hours. The Board of Directors, by resolution, may adopt reasonable rules governing the frequency, time, location, notice and manner of examination and duplication of Association records and the imposition of a reasonable fee for furnishing copies of such documents, information or records.
The fee may include reasonable personnel costs for furnishing the documents, information or records.
6.5. Payment of Vouchers. The Treasurer or managing agent shall pay all vouchers for all budgeted items anti for any non-budgeted items, up to $1,000 signed by the President, managing agent, manager or other person authorized by the Board of Directors. Any voucher for non-budgeted items in excess of $1.000 shall require the authorization of the President or a resolution of the Board of Directors.
6.6. Execution of Documents. The Board of Directors may, except us otherwise provided in the Declaration, Articles of Incorporation, or these Bylaws, authorize any officer or agent to enter into any contract or execute any instrument in the name of and on behalf of the Association. Such authority may be general or confined to specific instances Unless so authorized by the Board of Directors, no officer, agent, or employee shall have any power or authority to bind the Association by any contract or engagement, to pledge its credit, or to render it liable for any purpose or for any amount.
6.7. Reports and Audits. An annual financial statement consisting of a balance sheet and an income and expense statement for the preceding year shall be rendered by the Board of Directors to all Owners, and to all mortgagees who have requested the same, within ninety (90) days after the end of each fiscal year. From time to time, the Board of Directors, at the expense of the Association, may obtain an audit of the books and records pertaining to the Association and furnish copies thereof the members. At any time any Owner or holder of a mortgage may, at their own expense, cause an audit or inspection to be made of the books and records of the Association. Subject to ORS 94.670 (4) and its applications, if the Association has annual assessments exceeding S75,000, it shall cause the financial statement required herein to be reviewed within 180 days after the end of the fiscal year by an independent certified public accountant licensed by the State of Oregon.
ARTICLE 7.
INSURANCE
7.1. Types of Insurance. For the benefit of the Association and the Owners, the Board of Directors shall obtain and maintain at all times, and shall pay for out of the Operations Fund, the following insurance:
(a) Property Damage Insurance.
(i) The Association shall maintain a policy or policies of insurance covering loss or damage from fire, with standard extended coverage and 'all risk" endorsements, and such other coverages as the Association my deem desirable.
(ii) The amount of the coverage shall be for not less than one hundred percent (100%) of the current replacement cost of the improvements on the Common Areas (exclusive of land, foundation excavation and other items normally excluded from coverage), subject to a reasonable deductible.
(iii) The policy or policies shall include all fixtures and building service equipment to the extent that they are part of the Common Areas and all personal property and supplies belonging to the Association.
(b) Liability Insurance.
(i) The Association shall maintain comprehensive general liability insurance coverage insuring the Declarant, the Association, the Board of Directors, and the managing agent, against liability to the public or to Owners and their invitees or tenants, incident to the operation, maintenance, ownership or use of the Common Areas, including legal liability arising out of lawsuits related to employment contracts of the Association. There may be excluded from such policy or policies coverage of an Owner (other than as a member of the Association or Board of Directors) for liability arising out of acts or omissions of such Owner and liability incident to the ownership and/or use of the pan of the Property as to which such Owner has the exclusive use or occupancy.
(ii) Limits of liability under such insurance shall not be less than One Million Dollars ($1,000,000.00) on a combined single-limit basis.
(iii) Such policy or policies shall be issued on a comprehensive liability basis and shall provide a cross-liability endorsement wherein the rights of named insureds under the policy or policies shall not be prejudiced as respects his, her or their action against another named insured.
(c) Workers' Compensation Insurance. The Association shall maintain worker' compensation insurance to the extent necessary to comply with any applicable laws.
(d) Fidelity Insurance.
(i) The Board of Directors may cause the Association to maintain blanket fidelity insurance for all officers, directors, trustees and employees of the Association and all other persons handling or responsible for funds of, or administered by, the Association. In the event that the Association has retained a management agent, the Board of Directors may require such agent to maintain fidelity bonds for its officers, employees and agents handling or responsible for funds of, or administered on behalf of. the Association. The cost of such insurance, if any shall be borne by the Association.
(ii) The total amount of fidelity insurance coverage required shall be based upon the best business judgment of the Board of Directors.
(iii) Such fidelity insurance shall name the Association as obligee and shall contain waivers by the insurance issuers of all defenses based upon the exclusion of persons serving without compensation from the definition of “employees" or similar terms or expressions The insurance shall provide that they may not be canceled or substantially modified (including cancellation for nonpayment of premium) without at least ten (10) days' prior written notice to the Association.
7.2. Insurance by Lot Owners. Each Owner shall be responsible for obtaining, at his or her own expense, homeowner's insurance covering the improvements on the Owner's Lot and liability resulting from use or ownership of the Lot, unless the Association agrees otherwise. The insurance coverage maintained by the Association shall not be brought into contribution with the insurance obtained under this section by the Owners.
ARTICLE 8.
GENERAL PROVISIONS
8.1. Seal. The Board of Directors may, by resolution, adopt a corporate seal.
8.2. Notice. All notices to the Association or to the Board of Directors shall be sent care of the managing agent or, if there is no managing agent, to the principal office of the Association or to such other address as the Board of Directors may hereafter designate from time to time. All notices to members shall be sent to the members Home or to such other address as may have been designated by the member from time to time in writing to the Board of Directors.
8.3. Waiver of Notice. Whenever any notice to any member or director is required by law, the Declaration, the Articles of Incorporation, or these Bylaws, a waiver of notice in writing signed at any time by the person entitled to notice shall be equivalent to the giving of the notice.
8.4. Action Without Meeting. Any action that the law, the Declaration, the Articles of Incorporation or the Bylaws require or permit the members or directors to take at any meeting may be taken without a meeting or ballot meeting if a consent in writing setting forth the action so taken is signed by all of the members or directors entitled to vote on the matter. The consent, which shall have the same effect as a unanimous vote of the members or directors, shall be filed in the records of minutes of the Association.
8.5. Conflicts. These Bylaws arc intended to comply with the Oregon Nonprofit Corporation Law, die Declaration and the Articles of Incorporation. In case of any irreconcilable conflict, such statutes and documents shall control over these Bylaws.
ARTICLE 9
AMENDMENTS TO BYLAWS
9.1. How Proposed. Amendments to these Bylaws shall be proposed by either a majority of the Board of Directors or by members holding at least thirty percent (30%) of the voting rights entitled to be cast for such amendment The proposed amendment must be reduced to writing and shall be included in the notice of any meeting at which action is to be taken thereon or he attached to any request for consent to the amendment
9.2. Adoption
(a) A resolution adopting a proposed amendment may be proposed by either the Board of Directors or by the members and may be approved by the membership at a meeting called for such purpose, by a ballot meeting pursuant to Section 3.13, or by written consent of the members. Members not present at the meeting considering such amendment may express their approval in writing or by proxy. Any resolution must be approved by members holding a majority (at least 50%) of the voting rights, together with the written consent of the Class B member, if any. Amendment or repeal of any provision of these Bylaws that is also contained in the Declaration must be approved by the same voting requirement for amendment of such provision of the Declaration.
(b) Notwithstanding the provisions of the preceding paragraph, until the Turnover Meeting has occurred. Declarant shall have the right to amend these Bylaws in order to comply with the requirements of the Federal Housing Administration, the United States Department of Veterans Affairs, the Fanners Home Administration of the United States, the Federal National Mortgage Association, the Government National Mortgage Association, the Federal Home Mortgage Loan Corporation, any department, bureau, board, commission or agency of the United States or the State of Oregon, or any corporation wholly owned, directly or indirectly, by the United States or the State of Oregon that insures, guarantees or provides financing for a planned community or lots in a planned community. After the Turnover Meeting, any such amendment shall require the approval of n majority of the voting rights of the Association, voting in person, by proxy, or by ballot, at a meeting or ballot meeting of the Association at which a quorum is represented.
9.3. Relationship to Declaration. If a provision required to be in the declaration under ORS 94.580 is included in these bylaws, the voting requirements for amending the declaration shall also govern the amendment of the provision in the bylaw’s.
9.4. Execution and Recording. An amendment shall not be effective until certified by the President and Secretary' of the Association as being adopted in accordance with these Bylaws and ORS 94.625, acknowledged and recorded in the Deed Records of Clackamas County, Oregon.
Dated: May 9, 2011.
FIRST AMENDMENT TO THE DECLARATION OF
COVENANTS, CONDITIONS, AND RESTRICTIONS OF
EDGECLIFF
This First Amendment to the Covenants, Conditions, and Restrictions of Edgecliff (CC&R's) is made by the Edgecliff Homeowners Association, Inc. ("Association"), recorded May 12, 2011, as document #2011-028511, in Book 142, Page 004, records of Clackamas County, Oregon.
All Declarants of Edgecliff Homeowners Association, Inc., have elected to amend the CC&R's in accordance with Article 11.6 "Amendment" to-wit: Article 4.3(a) and (f) to read as follows:
"(a) Height. No Home shall exceed one (1) story and daylight basement on Lots 2,3,4,5,6,10 and 11, and two (2) stories, including basement and/or garage levels, in height above the ground on the remaining lots. Special care should be taken in order to minimize restricting neighbor’s views of surrounding scenery on all lots."
"(f) Fuel Fire Breaks. All homes located on Lots 2, 3,4,5,6,7, 8, 9,10,11,12, and 17, shall have primary and secondary fire breaks, as they abut Forest Lands, in accordance with ORS 215.293 and ORS 195.305."
Dated: August 6, 2012. Recorded Date: August 8, 2012.
SECOND AMENDMENT TO THE DECLARATION OF
COVENANTS, CONDITIONS, AND RESTRICTIONS OF
EDGECLIFF
This Second Amendment to the Covenants, Conditions, and Restrictions of Edgecliff (CC&R's) is made by the Edgecliff Homeowners Association, Inc. ("Association"), recorded May 12, 2011, as document #2011 -028511, in Book 142, Page 004, records of Clackamas County, Oregon.
All Declarants of Edgecliff Homeowners Association, Inc., have elected to amend the CC&R's in accordance with Article 11.6 "Amendment" to-wit: Article 4.3(e) to read as follows:
"(e) Fire Sprinkling System. It is recommended, but is not required that all homes have built-in fire sprinkling system."
Dated: August 6, 2012. Recorded Date: August 8, 2012.
THIRD AMENDMENT TO THE DECLARATION OF
COVENANTS, CONDITIONS, AND RESTRICTIONS OF
EDGECLIFF
This Third Amendment to the Covenants, Conditions, and Restrictions of Edgecliff (CC&R’s) is made by the Edgecliff Homeowners Association, Inc. ("Association"), recorded May 12,2011, as document #2011-028511, in Book 142, Page 004, records of Clackamas County, Oregon.
All Declarants of Edgecliff Homeowners Association, Inc. have elected to amend the CC&R's in accordance with Article 11.6 "Amendment" to-wit: Article 4.3(a) to read as follows:
"(a) Height The height of a building (top ridge of roof) shall not exceed 25 feet above the abutting street level on lots 2, 3,
4, 5,6,10, and 11, and two (2) stories, excluding basement and/or garage levels (in height above the ground) on the remaining lots; depending on the contour of the lot, daylight basements will be allowed. Special care should be taken in order to minimize restricting neighbor's views of surrounding scenery on all lots.”
The Secretary shall insert the amendment in the body of the Declaration.
Dated: August 11, 2013. Recorded Date: October 16, 2013.
FOURTH AMENDMENT TO THE DECLARATION OF
COVENANTS, CONDITIONS, AND RESTRICTIONS OF
EDGECLIFF
This Fourth Amendment is made by the Edgecliff Homeowners Association. Inc.("Association") to the Covenants, Conditions, and Restrictions (CC&R’s) of Edgecliff recorded May 12,2011, as document «2011-028511. in Book 142, Pages 004, records of Clackamas County. Oregon.
All Declarants of Edgecliff Homeowners Association, Inc. in accordance with Article 11.6 thereto, have elected to amend the CC&R's, and the First Amendment thereto, to clarify the language “xxxx minimize restricting neighbor ’s view xxxx ”. Said new sentence is to read as follows:
“In the setback areas between homes, no planted tree, hedge or shrub of any kind shall be permitted to extend vertically greater than twelve (12’) feet above the street level so that they restrict the view of Mt. Hood or city lights."
Dated: May 26, 2017. Recorded Date: June 2, 2017.